2022 Bread Bid Submission

Last Updated: 7/18/2022 8:45 PM

BID SUBMISSION FORM
BELGRADE PUBLIC SCHOOLS
SCHOOL DISTRICT NO. 44
BELGRADE, MT 59714

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Date:    July 14, 2022

NOTICE TO BIDDERS

Belgrade Public Schools is accepting sealed bids as specified in this document.  Sealed bids will be received at the District Administrative Office:

312 North Weaver Street
Belgrade, Montana 59714 

BREAD PRODUCTS

Bid Deadline: Bids must be received on or before 4:00 P.M., Friday, August 5, 2022.

Bids must be received on or before 4 P.M., Friday, August 5, 2022 at the District Administration Office (312 N. Weaver). All bids will be publicly opened and read in the Administration Board Room (308 N. Broadway) during the Board's regular monthly meeting on Monday, August 8, 2022 @ 6 P.M. Bids shall be addressed to Carrie Fisher, District Clerk.

BID ENVELOPES SHALL BE PLAINLY MARKED AS FOLLOWS:

SEALED BID FOR BREAD PRODUCTS - DO NOT OPEN EARLIER THAN August 8, 2022

Any bid received later than the specified time, whether delivered in person or mailed, shall be disqualified.

The District reserves the right to reject any or all bids and to accept any bid deemed most advantageous to the Belgrade Public Schools and to waive any informalities in bidding.  Bids or proposals must be valid for at least 90 days and the District reserves the right to accept a second vendor, without re-bidding or re-advertising, if the first selected vendor fails to deliver.

SCOPE OF THE BID:  It is the intention of the School District to establish an annual contract for the bread products for the 2022-2023 School year as listed in Appendix A “Bid Sheet for Bread Products”.  All items are to be manufactured, handled and distributed in accordance with State, County and City laws and regulations.

SCOPE OF THE BID (continued):  Estimated annual expenditure for said products is approximately $25,000.  This estimate, however, should not be construed to be a guarantee of either minimum or maximum bid amounts awarded.

CANCELLATION:  The School District reserves the right to cancel this contract upon 30 days written notice to the contractor.  The contractor may be released from this contract or any portion thereof should conditions unforeseeable occur.

NON ASSIGNABLE CONTRACT:  This contract shall be between the School District and the selected contractor.  The service provided in this agreement shall not be further assigned to another agency, except by express permission from the School District. 

In the event of any breach of this agreement by the contractor, the School District shall be entitled to recover from the contractor all damages together with reasonable attorney's fee and any court costs. 

DELIVERY SITES AND SPECIFICATIONS:  All school facilities shall be provided with bread products in accordance with this bid document.  Products must be coded at the time of delivery to identify the last permissible day of use.  No product will be delivered or accepted that does not provide at least three days of remaining shelf life.  Product packages must be clean.  Bread products will be delivered and placed in at the following Belgrade Public Schools:

  • Belgrade High School Kitchen – 303 North Hoffman
  • Belgrade Middle School Kitchens – 421 Spooner
  • Ridge View Elementary Kitchen – 117 Greenbelt Drive
  • Saddle Peak Elementary Kitchen – 400 Jackrabbit Lane
  • Story Creek Elementary – 807 Bolinger Road

FREQUENCY OF DELIVERIES:  Bread products will be delivered two (2) times per week as ordered by the cook in each kitchen.  Deliveries need to be made between 6 and 7:30 am.

CREDIT ISSUED FOR EXTRA PRODUCT:  Extra product is to be picked up at each kitchen before Christmas vacation, spring break and the last day of school with credit to be issued.  

BID SUBMITTAL REQUIREMENTS.  The following instructions and conditions are applicable to this bid.

  1. The bidder will list its bid price for products listed in Appendix A “Bid Sheet for Bread Products”.  
  2. Bidders should read the entire set of specifications carefully, as these will form the basis of the contractual agreement with the School District.  Failure to comply with the specification may provide grounds for termination of the contract agreement.
  3. Bids shall be considered only from Bidders who, in the judgment of the District, are regularly established in business, financially responsible, able to show evidence of satisfactory past performance, and ready, willing, and able to render prompt and satisfactory services.
  4. The District may request other information sufficient to determine the bidder's ability to meet the minimum standards listed above.  Requests for information contained in this section also may occur at any other time during the effective period of this contract.
  5. The Contractor shall observe all safety precautions throughout the performance of this contract and shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the School District harmless for any action on the contractor's part or that of its employees that results in illness, injury, or death.

Legal Notice



Bread Products

The Board of Trustees of Belgrade School District No. 44, also known as Belgrade Public Schools, will receive sealed bids for purchase of bread products for the 2022-2023 School Year.

Bid specifications may be obtained from the District Administration Office:

Debe Brady, District Food Service Director

312 North Weaver Street
Belgrade, Montana 59714
Office # (406)924-2516

Bids will be open 12 PM on the 15th of July 2022. Bids must be received on or before 4 P.M., Friday, August 5, 2022 at the District Administration Office (312 N. Weaver). All bids will be publicly opened and read in the Administration Board Room (308 N. Broadway) during the Board's regular monthly meeting on Monday, August 8, 2022 @ 6 P.M.. Bids shall be addressed to Carrie Fisher, District Clerk

The Board reserves the right to accept or reject any or all bids in whole or part. The Board also reserves the right to waive any formalities without cause and without explanation to any bidders.

Belgrade School District No. 44
Frank Stock, Chair of the Board

 

Appendix A

 

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Bid Sheet for Bread Products
Fiscal Year 2022-2023

Name of Bidder:
Company Name:
Address:
Telephone #:
Fax #:
Delivery Days (Fresh): Tuesday & Thursday

Product: Type: Price/Pack: Count/Pack: Grain Equivalent:
Sandwich Size Bread Whole Grain White*      
Bread - Toast Whole Wheat*      
Hot Dog/Coney Buns Whole Wheat*      
Hamburger Buns Whole Wheat*      
Hoagie/Steak Buns Whole Wheat*      
Bagels Whole Wheat*      
English Muffins Whole Wheat*      

*Minimum of 50% Whole Grain

This Bid, if accepted, will be honored for the 2022-2023 School Year in accordance with the calendar received.

Vendor/Bidder Signature
Date

Bids will be open at 12 PM on the15th of July 2022. Bids must be received on or before 4 P.M., Friday, August 5, 2022 at the District Administration Office (312 N. Weaver). All bids will be publicly opened and read in the Administration Board Room (308 N. Broadway) during the Board's regular monthly meeting on Monday, August 8, 2022 @ 6 P.M.