9.13.2021 Efile

Last Updated: 9/10/2021 8:09 PM

Download/Print Copy
Amended 7.2 Exhibit

 

AGENDA BOARD OF TRUSTEES
Contents
September 13th, 2021

 

Agenda

Exhibit 5

Exhibit 6

Exhibit 7

Exhibit 8

 

AGENDA for the regular meeting of the Board of Education to be held at 7:00 PM in the Heck School Library (308 N Broadway) on Monday, September 13th, 2021
AMENDED

  1. Call to order and roll call
  2. Explanation of Procedures - Recognition of visitors and explanation of procedures to be followed when addressing the Board.  Please turn off cell phones.
  3. Public Participation on Non-Agenda Items - As required by Montana law, members of the community are given an opportunity to make brief comments to the Board on any matters not included in the agenda. Individuals wishing to be heard shall first be recognized by the Chairperson.  Individuals, after identifying themselves, will proceed to make brief comments. The board would like to remind everyone that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board will not be allowed to make comments about any student, staff member, or member of the general public. No action may be taken on any matter discussed during the public comment portion of the meeting, until such time as the matter is specifically noticed on an agenda, and the public has been allowed the opportunity to comment.
  4. Student/ Staff Recognition
  5. Leader Reports
    • 5.1   Superintendent’s Report
    • 5.2   Student Representative Report
    • 5.3   District Clerk
    • 5.4   Board Report
    • 5.5   Technology Department
    • 5.6   Principals
    • 5.7   Sports
  6. Consent Agenda – Board Action
    • 6.1   Approval of video minutes and voting
              record 8.9.2021
    • 6.2   Approval of August 2021 Warrants
    • 6.3   Approval of August 2021 Student
              Association Accounts/Student Activities
    • 6.4   Personnel Resolution 2021- 9A
    • 6.5   Cancellation of Checks & Warrants:
              4016156, 4016331
  7. Prior Business
    • 7.1   Reopening Plan – Godfrey Saunders
    • 72   
  8. New Business
    • 8.1   2021-22 Bus Routes Changes
              – Scott Lilyquist
    • 8.2   Individual Transportation Contract
              – Scott Lilyquist
    • 8.3   Approval for Sale of Bus – Scott Lilyquist
    • 8.4   Approval for Additional Check Signers
              (Sarah Blodgett) – Julie Mickolio
    • 8.5   Approval for Additional Check Signers
              (Tyler Miller & Amanda Hook) – Shanna Smith
    • 8.6   Assistant Superintendent Board Discussion
    • 8.7   Negotiations to Discuss Schedule B & C
              with the BEA Union – John Blackman
    • 8.8   Policy 1900 Series Updates
              – John Blackman
    • 8.9   Policy 3114 - Dede Frothingham
    • 8.10 Policy 3114P - Dede Frothingham
    • 8.11 Policy 3114F1 - Dede Frothingham
    • 8.12 Policy 3114F2 - Dede Frothingham
    • 8.13 Policy 3114F3 - Dede Frothingham
    • 8.14 Policy 3114F4 - Dede Frothingham
    • 8.15 Policy 3115 - Dede Frothingham
    • 8.16 Policy 3115P - Dede Frothingham
    • 8.17 Policy 3115F1 - Dede Frothingham
    • 8.18 Policy 3115F2 - Dede Frothingham
    • 8.19 Policy 3115F3 - Dede Frothingham
    • 8.20 Policy 3115F4 - Dede Frothingham
    • 8.21 Policy 3115F5 - Dede Frothingham

 

Exhibit 5.6 Calendars

Saddle Peak Connections Newsletter

Middle School Newsletter

Important Dates:

  • September   6, 2021 No school Labor Day
  • September 13, 2021 Board Meeting
  • September 28, 2021 No School PIR Day

School Administration

  • Principal: Julie Mickolio Ph:406-924-2258
  • 5-6 Vice Principal: Ruben Moreno Ph: 406-924-2510
  • 7-8 Vice Principal: Dave Smith Ph: 406-924-2274
  • Athletic Director: Jessica Christensen Ph: 406-924-2221
  • Attendance Line: 406-924-2297

Middle School 21/22 Bell Schedule

Regular Class Schedule                    

  • Advisory      
    • 8:20-8:50      
  • 1st Period    
    • 8:54-9:39        
  • 2nd Period   
    • 9:43-10:28        
  • 3rd Period   
    • 10:32-11:17        
  • 4th Period    
    • 11:21-12:08        
  • Lunch          
    • 12:08-1:01        
  • 5th Period     
    • 1:05-1:50        
  • 6th Period     
    • 1:54-2:39        
  • 7th Period      
    • 2:43-3:30        

*All classes are 45 minutes.  Lunch is 53 minutes.                

Friday Early Release Schedule

  •  Advisory        
    • 8:20-8:35
  • 1st Period            
    • 8:39-9:15
  • 2nd Period            
    • 9:19-9:55
  • 3rd Period            
    • 9:59-10:35
  • 4th Period            
    • 10:39-11:15
  • 5th Period            
    • 11:19-11:57
  • Lunch                
    • 11:57-12:48
  • 6th Period            
    • 12:52-1:28
  • 7th Period            
    • 1:32-2:10

*All Classes are 36-38 minutes.  Lunch is 51 minutes.

The Belgrade School District uses an online system to track assignments, grades, attendance, and to communicate with parents.  It is extremely important that you visit this website through bsd44.org, OR download the CAMPUS PORTAL App!  This app is a great tool for parents and creates quick and easy access to information from the school.  Please take a moment to verify your Infinite Campus Login is working.  If you do not already have your Infinite Campus account set up, please email the help desk at: helpdesk@bsd44.org.

Department News:

Library:

Welcome back! We are thrilled to have the Belgrade Middle School library open this year to students and staff. Students are allowed to check out a total of 2 books of their choice for 14 days. Please renew books in order to avoid any late fines. Fines are 10 cents per day for a maximum fine of $1.00. If students lose or damage their books, they are responsible to pay to replace the materials. We are excited to have the library open and we look forward to seeing you!

Counselors: Counseling Corner

A School Counselor DOES:

  • Work with all students to encourage a safe school climate of trust and respect.
  • Deliver classroom lessons that align to the American School Counseling Association. 
  • Facilitate small groups.
  • Meet individually with students to do brief, solution-focused counseling. 
  • Helps students who are struggling to make positive behavior choices.
  • Collaborate with parents/guardians, teachers, support staff, and administration.
  • Maintain confidentiality with students and families unless there is a need to know or a safety concern. 
  • Provide education and information about student’s social and emotional needs. 

A School Counselor DOES NOT:

  • Meet individually with students to do long-term mental health counseling/therapy.  
  • Facilitate therapy groups.   
  • Handle the discipline or assign consequences.  
  • Collaborate with only one person.  A team approach including the School Counselor works best.  
  • Share information about students and their families to appease the curiosity of others.  
  • Tell teachers how to teach in their classrooms or tell parents how to parent at home.  
  • Assign grades after lessons or teach academic subjects. 

Sports: 

Fall sports are beginning! Please make sure that your student is signed up in Dragonfly (www.dragonflymax.com)and that they have received their sports physical dated AFTER May 31, 2021. We look forward to watching our athletes compete! Go Panthers!

Nurse:

This year we have two nurses. Logan McDowell and Kelli Robinson. If your student has a health problem that they need to know about please let them know. For any questions about immunizations or other health concerns, please don’t hesitate to contact them. 

Phone: 406-924-2211 Email: lmcdowell@bsd44.org or krobinson@bsd44.org

Volunteer Information:

If  you are interested in volunteering at the school please complete the online form at bsd44.org under Our District. There will be a $21 background check fee that will need to be completed before you are eligible to volunteer. Please allow a couple of weeks for the background check to be returned.

 

Exhibit 6.1 Approval of video minutes and voting record 8.9.2021

Belgrade School District #44
Regular Board Meeting

August 9th, 2021

The regular session of the Board of Trustees was called to order at 7:00 P.M. in the Belgrade Administration Board Room by Chairman Dee Batey and began with the Pledge of Allegiance to the United States of America. Vice Chairman Frank Stock, Trustee Mary Ellen Fitzgerald, Trustee Nicole Blount, Trustee Ted Mongeon, Trustee Holly Murray, and Trustee Steve Garvert were present.  Superintendent Saunders was present.  The District Clerk position is currently vacant.  Student Representative Alexa Dreyer was present via Zoom.      

Administrators present were John Blackman, Scott Lilyquist, Mitch Irvine, Ruben Moreno, Julie Mickolio and Dede Frothingham.  

Visitors present were Randy Radke, Gary Shaffer, Jennifer Shaffer, William Chandler, Jill Figgins, Alicia Schmidt, Jeff Schmidt, David King, Krista Gibeam, Briana Bitta, Joshua Kubischta, Brandy Kubischuta, Katie Gilbert, Kajron Wilting. Brent Wilting, Colleen Karls, Jessi McCloud, Kimberly Chaffins, Alysia Phillips, Diane Horne, Amy Wesen, Shawn Marie Aiken, Rebecca Gardner, Jim Simon, Lacey Simon, Ashley Jones, Shiloh Smith, Ehcek Rowan, Amy Rowan, Jenn McCollim, Becki Owens, Becki Mallon, David Ashburn, Michael Bell, Scott Bell, Ashley Turnquist, Jennifer Turnquist-Linn, William Linn, Andrea Doreen, Katie Maroney, Emily Nelson, D’Arla Austin, Keegan Cook and Rebecca Croghan.  

Exhibit 2 Explanation of Procedures

Chairman Batey advanced the meeting to Exhibit 2. 

Recognition of visitors and explanation of procedures to be followed when addressing the Board.  Please turn off cell phones.

Exhibit 3 Public Participation on Non-Agenda Items

Chairman Batey moved the meeting to Exhibit 3.  

As required by Montana law, members of the community are given an opportunity to make brief comments to the Board on any matters not included in the agenda. Individuals wishing to be heard shall first be recognized by the Chairperson.  Individuals, after identifying themselves, will proceed to make brief comments. The Board would like to remind everyone that to avoid violations of individual rights of privacy, a member of the public wishing to address the Board will not be allowed to make comments about any student, staff member, or member of the general public. No action may be taken on any matter discussed during the public comments portion of the meeting, until such time as the matter is specifically noticed on an agenda, and the public has been allowed the opportunity to comments.

Exhibit 4 Student/Staff Recognition 

Chairman Batey proceeded to Exhibit 4.  

Exhibit 5 Leader Reports

Chairman Batey proceeded to Exhibit 5.  

Exhibit 6 Consent Agenda

Chairman Batey advanced to Exhibit 6. 

Chairman Batey then called for a motion to approve the items on the consent agenda as presented.

  • 6.1 Approval of video minutes and voting record 7.12.2021, 7.14.2021, 7.14.2021 & 7.29.2021
  • 6.2 Approval of July 2020 Warrants
  • 6.3 Approval of July 2020 Student Association Accounts/Student Activities
  • 6.4 Personnel Resolution 2020- 8A
  • 6.5 Cancellation of checks & warrants: N/A

Chairman Batey called for a motion.  Trustee Fitzgerald made a motion to adopt the consent agenda as amended.  The amended changes include a change to the minutes and an employee changing schools from Saddle Peak to Ridge View on the consent agenda.  Trustee Murray seconded the motion. Chairman Batey asked for questions and comments.  Chairman Batey called for a final vote on the motion and the second.  The motion passed, 7-0.  

Exhibit 7 Prior Business

Chairman Batey proceeded to Exhibit 7.  

Exhibit 7.1 Elementary Construction Update

Chairman Batey proceeded to Exhibit 7.1.  

Bryan Tate gave an update on the progress of the school construction project sharing details of what has been done this month, as well as what the plans are moving forward.  

Exhibit 7.2 Reopening Plan

Chairman Batey proceeded to Exhibit 7.2.  

Superintendent Saunders presented the reopening plan to the trustees.  About 4.2 million children have been diagnosed with COVID-19 according to the American Academy of Pediatrics.  340 children ages 17 and younger have died from COVID-19.  

Chairman Batey called for a motion.  Trustee Garvert made a motion to approve the reopening plan with masks being optional.  Trustee Blount seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion was retracted by both Trustee Garvert and Trustee Blount.  

Chairman Batey called for a motion.  Trustee Garvert made a motion to approve the reopening plan as presented.  Trustee Blount seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 7.3 Facility Rental Prices

Chairman Batey proceeded to Exhibit 7.3.  

Trustee Murray presented the prices the committee decided on to the rest of the board.  Mrs. Murray went through all of the prices with the board and they discussed the options renters can take with the facilities.  

Chairman Batey called for a motion.  Trustee Fitzgerald made a motion to table the topic and bring it back to the board in policy format.  Trustee Garvert seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 7.4 Policy 3310

Chairman Batey proceeded to Exhibit 7.4.  

Chairman Batey called for a motion.  Trustee Fitzgerald made a motion to approve the policy as presented.  Trustee Mongeon seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 7.5 Policy 3311

Chairman Batey proceeded to Exhibit 7.5.  

Chairman Batey called for a motion.  Trustee Fitzgerald made a motion to approve the policy as long as the word change of ‘person’ to ‘student’ on page 2 of the policy.  Trustee Blount seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 7.6 Policy 4315

Chairman Batey proceeded to Exhibit 7.6.  

Chairman Batey called for a motion.  Trustee Fitzgerald made a motion to approve policy 4315 as written.  Trustee Blount seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 7.7 Policy 4332

Chairman Batey proceeded to Exhibit 7.7.  

Chairman Batey called for a motion.  Trustee Murray made a motion to approve the policy as written.  Trustee Blount seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 7.8 Policy 5223

Chairman Batey proceeded to Exhibit 7.8.  

Chairman Batey called for a motion.  Trustee Murray made a motion to approve the policy as written.  Trustee Blount seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 8 New Business

Chairman Batey proceeded to Exhibit 8.  

Exhibit 8.1 Belgrade Public Library

Chairman Batey proceeded to Exhibit 8.1.  

Gale Bacon told the board about the recent happenings at the local library.  She spoke to the board about the upcoming bond they are sending to taxpayers.  It would allow them to build a new facility in Belgrade.  

There was no motion made about this exhibit.  

Exhibit 8.2 2021-22 Bus Route Changes

Chairman Batey proceeded to Exhibit 8.2.  

Scott Lilyquist asked the board to approve some route changes for transportation.  

Chairman Batey called for a motion.  Trustee Murray made a motion to approve the bus route changes.  Trustee Fitzgerald seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 8.3 Storage Sale

Chairman Batey proceeded to Exhibit 8.3.  

Scott Lilyquist asked the board for permission to sale the items the district no longer needs that is currently being stored at the bus barn.  An ad will be posted in the Bozeman Chronicle and Belgrade News if approved by the board.  September 2nd was the decided date for the storage sale.  

Chairman Batey called for a motion.  Trustee Murray made a motion to approve the storage sale.  Trustee Garvert seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 6-0. 

Exhibit 8.4 Destruction of Student Records

Chairman Batey proceeded to Exhibit 8.4. 

Dede Frothingham asked the board for permission for the yearly destruction of student records.  Parents are given the option to pick up the records before they are destroyed.   

Chairman Batey called for a motion.  Trustee Murray made a motion to approve the destruction of special education records.  Trustee Garvert seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 7-0. 

Exhibit 8.5 Panther Trades Program

Chairman Batey proceeded to Exhibit 8.5.  

Randy Radke spoke to the board about the Panther Trades Program.  He asked for permission to add an instructional program to go with the Panther Trades Program.  Students would attend the high school in the morning until lunch, then attend the instructional program for the remainder of the day.  The students would be taking general classes in the apprenticeship program through Gallatin College.  

Chairman Batey called for a motion.  Trustee Murray made a motion to approve working with the program.  Trustee Garvert seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 6-0. 

Exhibit 8.6 Athletic Director Contract Days Position 220 to 260 

Chairman Batey proceeded to Exhibit 8.6.  

This exhibit was not spoken about at the board meeting. 

Exhibit 8.7 Belgrade High School Athletic Trainer Position Extra Curricular Contract

Chairman Batey proceeded to Exhibit 8.7.  

This exhibit was not spoken about at the board meeting. 

Exhibit 8.8 Sub Pay Rate

Chairman Batey proceeded to Exhibit 8.8.  

John Blackman asked the board to continue the current substitute pay rate for this school year.  The pay rate would be $140 for certified teacher substitutes and $110 for noncertified subs.  He also requested for a flat rate for transportation subs to increase from $37 to $43-$50.  

Chairman Batey called for a motion.  Trustee Fitzgerald made a motion to approve the sub rates and keep them the same as they were last year.  Trustee Garvert seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 6-0. 

Chairman Batey called for a motion.  Trustee Fitzgerald made a motion to raise the transportation sub rate from $27 to $43.  Trustee Blount seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion failed, 4-2.

Chairman Batey called for a motion.  Trustee Murray made a motion to raise the transportation sub pay rate to $45.  Trustee Fitzgerald seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 4-2. 

Exhibit 8.9 Custodial Beginning Rate of Pay Discussion

Chairman Batey proceeded to Exhibit 8.9.  

John Blackman discussed the beginning rate of pay with the board.  The district is currently using Contractual Services in the interim with Express Services Agency to hire employees for hard to fill positions.  The pay is between $17 and $20 an hour with a 38% for service costs.  The current beginning pay is between $14.05 and $15.70.  The district is currently short 12 custodians.  LeRoy Lundell, the district’s new facility director, presented a referral program option to the board.  

Exhibit 8.10 1900 Series Emergency Policies Renewal

Chairman Batey proceeded to Exhibit 8.10.  

The board members did not discuss this exhibit.  

Exhibit 8.11 Coaches Handbook Revision Clarification for Open Gyms

Chairman Batey proceeded to Exhibit 8.11.  

Toby Robinson spoke to the board about the open gym dates that are in the coach’s handbook.  On page 13, there were additions made for each sport and what dates the open gyms are for each sport.  Nothing was changed in the book, the dates were just added for the sports to clarify for the coaches.  

Chairman Batey called for a motion.  Trustee Garvert made a motion to approve the changes to the handbook.  Trustee Blount seconded the motion.  Chairman Batey asked for questions and public comments.  Chairman Batey then called for a final vote on the motion and the second.  The motion passed, 6-0. 

Exhibit 8.12 Track and Field, Splitting Head Coach Stipends

Chairman Batey proceeded to Exhibit 8.12.  

The school board did not discuss the coach stipends.  

Adjournment

Chairman Batey called for a motion to adjourn the regular session.  Trustee Fitzgerald made a motion to adjourn the meeting.  Trustee Blount seconded the motion.  Chairman Batey called for a final vote on the motion and second to adjourn the regular session.  The motion carried, 6-0.  The meeting adjourned at 11:55 P.M.

Dee Batey, Board Chair
Godfrey Saunders, Superintendent

Exhibit 6.2 Approval of August 2021 Warrants

Details for Approval of August 2021 Warrants are not yet available in an accessible format. Please Download/Print Copy Only document or call 406 924 2492 for remaining information.

Exhibit 6.3 Approval of August 2021 Student Association Accounts/Student Activities

Details for Approval of August 2021 Student Association Accounts/Student Activities are not yet available in an accessible format. Please Download/Print Copy Only document or call 406 924 2492 for remaining information.

Exhibit 6.4 Personnel Resolution 2021-9A

New Hires
Name Position Location Classification Status Effective Date
Alexander Erica CSCT Behavior Specialist Middle School Classified Hourly 8/24/2021
Allred Jessica Accompanist High School Classified Hourly 8/24/2021
Armold Carol Food Service Aide Middle School Classified Hourly 8/24/2021
Bassi Rebecca Occupational Therapist RV, SP, HS Certified Salaried 9/20/2021
Batey Brine CSCT Behavior Specialist Middle School Classified Hourly 8/24/2021
Brandvold Adria Long Term Librarian Specialist Middle School Certified Hrly/Contract 8/24/2021
Corley Jamie CSCT Behavior Specialist High School Classified Hourly 8/24/2021
Cramer Jill CSCT Behavior Specialist Saddle Peak Classified Hourly 8/24/2021
Dillard Vanessa Lunchroom/Playground Aide Story Creek Classified Hourly 8/24/2021
Fisher Carrie Director of Finance Business & Operations District Office Classified Salaried 9/7/2021
Halstead Cierra Title 1 Paraprofessional Middle School Classified Hourly 8/24/2021
Hansen Christina Sped Resource Teacher Saddle Peak Certified Salaried 8/24/2021
Harmon Korissa Title 1 ELA Paraprofessional Middle School Classified Hourly 8/24/2021
Harris Michael Long Term Special Education Teacher Middle School Certified Hrly/Contract 8/24/2021
Jensen Gary Custodian High School Classified Hourly 8/25/2021
Johnson Trish School Nurse Story Creek Certified Salaried 8/31/2021
Kanning Tanner ELA 5th Grade Teacher Middle School Certified Salaried 8/24/2021
Karls Colleen Temp Office File Clerk District Office Temp Hourly 9/2/2021
Kirby Jerame Custodian Middle School Classified Hourly 9/7/2021
Kirwan Julia School Nurse High School Certified Salaried 9/20/2021
Miller Nehring Sarah EL Teacher SC, RV, SP Certified Salaried 8/24/2021
Mitchell Melissa School Counselor Saddle Peak Certified Salaried 8/24/2021
Parson Camile Library Aide Middle School Classified Hourly 9/6/2021
Peterson Cindy Life Skills Special Education Teacher SP 7 MS Certified Salaried 8/30/2021
Rudolph Missy Payroll Clerk District Office Classified Hourly 8/9/2021
Schmacher Lindsey Special Ed Paraprofessional Saddle Peak Classified Hourly 9/13/2021
Southworth Cassidy Special Education Teacher Middle School Certified Salaried 8/30/2021
Stock Henry Substitute Concessions/Custodian High School/Where needed Substitute Hourly 9/3/2021
Stradiotto Taisaya Food Service Middle School Classified Hourly 8/242021
Strouse Vickie Lunchroom/Playground Aide Story Creek Classified Hourly 8/242021
Thoreson Isaac Playground, Lunch, Recess Crosswalk Middle School Classified Hourly 9/9/2021
Westlake Janet SPED Para Middle School Classified Hourly 8/24/2021
Position Revisions
Name Position Location Addition/Change Status Effective Date
Agras Annabel Special Ed Para Story Creek Change to KidsLink Coordinator Classified 8/24/2021
Akers Kim Food Service Cashier Middle School Change to Ridge View Food Service Classified 8/10/2021
Bell Danitta Special Ed Paraprofessional Story Creek Speech Para HS/SP/Head Start Classified 9/2/2021
Biers Sheilia Office Aide & Library Aide Story Creek Change to office 30 minutes /Library Aide Classified 8/24/2021
Brennan Paget Food Service Cashier High School Change to Ridge View Food Service Classified 8/18/2021
Brown Makayla Special Ed Paraprofessional Story Creek Hours change 6:45-3:15 Classified 8/24/2021
Carson Scott Academic Interventionist Middle School Add additional hrs to 8 per day Classified 8/26/2021
Carton Christina Sped Aid/ Playground Middle School not longer Playground Classified 8/30/2021
Corley Jamie CSCT Behavioral Interventionist Middle School Add additional hrs to 37.5 Classified 8/26/2021
Craver Amy SPED Paraprofessional Saddle Peak Additional Hours Classified 9/2/2021
Davis Susan EL Teacher HS/MS Change to Ridge View & HS Certified 8/24/2021
Deshner Elizabeth School Psychologist Story Creek Additional support for Saddle Peak Certified 9/3/2021
Eaton Karrie Custodian Ridge View Additional Hrs fr 5 to 8 Classified 8/23/2021
Eder Katherine Lunch Aide HQ/SC Change to Saddle Peak Classified 8/24/2021
Enochson Rodger CTE Teacher/Alt High School From FTE .67 to 1.0 Certified 8/24/2021
Erhart Megan Assistant Cook Middle School Hours change Classified 9/3/2021
Foster Wendy Behavioral Academic Interventionist Middle School Add additional hrs. to 37.5 Classified 8/26/2021
Foust Emily Title 1 Aide Saddle Peak Hours change add lunchroom/crosswalk Classified 8/26/2021
Freeman Tana PAAL/SS/ELA -Half 5th ELA Middle School Increase to 1 FTE Certified 8/24/2021
Galinac Suzanne KidsLink Coordinator Saddle Peak Added Overflow Aide, Secretary Lunch Classified 8/26/2021
Hansen Christina Special Ed Teacher Saddle Peak Building change to Story Creek Certified 8/24/2021
Harmon Korissa Title 1 Aide Middle School Add Crosswalk & Lunch Aide Classified 8/26/2021
Heather Garity Food Service Ridge View HRS change to 10:30 AM-1:30 PM Classified 8/27/2021
Heinert Laura SPED Paraprofessional Saddle Peak Add rides bus Classified 8/26/2021
Hibl Cindy SPED Paraprofessional Saddle Peak Add Crosswalk hours Classified 8/26/2021
Hinkle Nikki Aide Saddle Peak Change to Middle School lunch & recess/ added KidsLink Classified 8/24/2021
Hinshaw Amanda SPED Paraprofessional Saddle Peak Added Bus Duty Classified 8/26/2021
Hodges Chelsea Special Ed Paraprofessional Ridge View To Middle School Classified 8/24/2021
Houghton Wendy Academic Interventionist Middle School Add additional hrs to 8 per day Classified 8/26/2021
Iverson Sharon Sped Aide Middle School Added Playground aide & .25 per day Classified 8/25/2021
Karl Hal Bus Driver Story Creek Custodian added Classified 8/30/2021
Karp Jackson Lunch Aide Saddle Peak Hours chg include KidsLink Classified 8/26/2021
Kunis Mary Food Service Aide Middle School Additional hours Classified 9/3/2021
Lewis Jimmy English Teacher High School From FTE .67 to 1.0 Certified 8/24/2021
Malby Tammara Food Service Aide Saddle Peak Cashier Classified  
Mayfield Katie District Behavior Analyst MS to Saddle Peak Behavioral Management Specialist Certified 8/24/2021
McKinney Lia SPED Paraprofessional Saddle Peak Health Aide at High School Classified 8/24/2021
McMillan Rhonda Playground/Lunchroom Aide Ridge View Title 1 Paraprofessional Classified 8/24/2021
Meyn Richard Science Teacher .83 High School Change to FTE 1.0 Certified 8/24/2021
Muniz Bailey Afterschool/Playground/Lunch Ridge View Special Ed Paraprofessional Classified 8/24/2021
Muniz Lorie Special Ed Para Story Creek Para until 10/24/2021 Then LOA Classified 8/24/2021
Murray Becky Lunchroom Playground Aide SP & HQ Change to Story Creek only Classified 8/24/2021
Nehring Sarah Miller K-4 Teacher Saddle Peak Change to both SP & MS Certified 8/24/2021
Olden Rene Library Aide Saddle Peak Change Hrs. Classified 8/24/2021
Peterson Cynthia Special Ed Teacher SP/MS Change to SP/MS/& HS Certified 9/1/2021
Sayers Yvonne Lunch Aide Saddle Peak Hours chg include KidsLink Classified 8/26/2021
Schmidt Mekaila LOA 20-21 High School Returning Food Service Aide Classified 8/24/2021
Skinner Michelle Academic Interventionist Middle School Add additional hrs to 8 per day Classified 8/26/2021
Snell Lacy Summer Custodian Saddle Peak Change to part time custodian Classified 8/26/2021
Sortore Jacques CSCT Behavioral Specialist Middle School Add additional hrs 37.50 Classified 8/26/2021
Stewart AnnMarie Lunchroom Playground Aide Story Creek add KidsLink 3-5 Classified 8/26/2021
Tate Patricia Special Ed Paraprofessional Story Creek Reduced Hrs 9:30AM-3:30PM Classified 8/24/2021
Tebay Lindsay Title 1 Aide Saddle Peak Hours change add lunchroom/crosswalk Classified 8/26/2021
Unrein Mishawn Choir Middle School SC EL Teacher 2 periods Certified 8/24/2021
Van Beek Darcy Special Ed Paraprofessional High School Hours change 6:45-3:15 Classified 8/30/2021
Vanderjagt Sarah Cashier Middle School Hours change Classified 9/3/2021
Wass Stacy Lunchroom/Playground Crosswalk Middle School Change Hrs to M-Th only Classified 8/24/2021
Westforth Chandra Food Service Aide Middle School Additional Hrs. Classified  
White Susan Food Service Aide Middle School Additional Hrs. Classified 9/3/2021
Wilke Morgan 5th ELA Teacher Middle School Change to 5th Math Teacher Certified 8/24/2021
Zieske Tammy Title 1 Aide Saddle Peak Additional Duties lunch/cross walk Classified 9/2/2021
Fall Coaches
Name  Position Location Classification Status Season Dates
Batey Briane 7th Grade Volleyball Middle School Classified Coach Stipend 8/30-10/14/2021
Colton James Cross Country Middle School Classified Coach Stipend 8/30-10/14/2021
Fowler Dylan 7th Grade Volleyball Middle School Classified Coach Stipend 8/30-10/14/2021
Garmer Sydney 7th Grade Volleyball Middle School Classified Coach Stipend 8/30-10/14/2021
Harmon Korissa 7th Grade Volleyball Middle School Classified Coach Stipend 8/30-10/14/2021
Kutylo Lacey Cross Country Middle School Classified Coach Stipend 8/30-10/14/2021
Nofziger Kennedy 7th Grade Volleyball Middle School Classified Coach Stipend 8/30-10/14/2021
Resignations
Name Position Location Classification Status Effective Date
Beaudet Gay K4 EL Teacher - 1 Year Only High School Certified Salaried 6/9/2021
Johnson Miranda Bus Driver/Snow & Maintenance Transportation Classified Hourly 8/26/2021
Kimball Sydney 5th Grade Teacher Middle School Certified Salaried 8/19/2021
Kosciesza Cindy Lunchroom/Playground aide Middle School Classified Hourly 8/11/2021
Ling Crosby 1st Grade Teacher Ridge View Certified Salaried 8/24/2021
Lora Stephanie Cashier Middle School Classified Hourly 8/25/2021
Marx Monica Lunchroom/Playground Aide Story Creek Classified Hourly 8/12/2021
Rudolph Missy Payroll Clerk District Office Classified Hourly 8/17/2021
Stokke Suzette Accompanist High School Classified Hourly 8/24/2021
Stradiotto Taisaya Food Service (Never started work) Middle School Classified Hourly 8/27/2021
Strouse Vickie Lunchroom/Playground aide Story Creek Classified Hourly 8/30/2021
Taylor Joan 7/8 Volleyball Coach Middle School Classified Stipend 8/20/2021
Thorn Michelle Title 1 Paraprofessional Middle School Classified Hourly 8/10/2021
Vermillion Evyln Bus Driver/Snow & Maintenance District Classified Hourly 8/19/2021
Welch Robyn Head Custodian Ridge View Classified Hourly 8/25/2021

 

Exhibit 6.5 Voided Checks

  • Check # 4016156 - $2683.94 - VOID
  • Check # 4016331 - $250.00 - VOID

Exhibit 7.1 Reopening Plan

Return to School 2021-22

Belgrade Schools Back to School Plan 2021-2022 Revised Draft/Plan

Current Phase: 3

Our Model

The Belgrade Public Schools will reopen for the 2021 – 2022 school year using one primary model for instruction: In-Person. Distance Learning will be a needs-only option, due to limited FTE and interest. Please see the Distance Learning section of the plan for more information.

Purpose

Our core purpose is to educate students to become responsible members of society. Our Values are:

  • Students are our priority

  • Community and families are our partners

  • High expectations and a commitment to excellence

  • Our community’s acceptance of diversity

  • Optimizing the highest levels of respect, responsibility and integrity for all

  • Learning and working in a safe environment

Commitment to Safety

Given today’s environment, learning and working in a safe environment is not just a value, but a goal. One positive side effect of the pandemic has been the emphasis on safety and cleaning. The following list includes some of the things that BSD 44 will continue doing, in its efforts to keep everyone safe:

  • Frequent hand washing will be encouraged.

  • Hand sanitizer will be available in each classroom.

  • PPE will be available for staff and student use.

  • HVAC systems will be evaluated.

  • Some portable Plexiglas shields are still available for staff use.

  • We will clean frequently-used spaces and equipment as resources allow.

  • Students will be asked to clean and sanitize their hands instead of the computers. Too much moisture is not good for technology.

  • We are working to reach a goal of one-to-one so students don’t have to share technology.

  • Because COVID had a huge emotional effect on our educational community, we also plan to have a process in place to address the mental health of our students and employees.

  • The trustees will decide if masks are optional or required for anyone on school district property. Due to the changing nature of the pandemic, we will pay close attention to the local data to make sure the trustees have the information needed to make a sound decision on this issue. 

  • When possible, maintain a social distance of three feet.

Reopening our schools still presents us with many known and unknown challenges. Will the state, county officials and the CDC find common ground on the issue of how to deal with a pandemic? What happens if the virus begins to have an adverse effect on young people? How do some people deal with the anxiety of a return to normalcy? These are valid questions. All we can do to address such questions is refer to the research and practice, to the best of our ability, the recommendations from our local, state and national health officials.

Lastly, COVID has not disappeared and this is probably not the final pandemic we will face as a school community. Our diligence, flexibility, teamwork, patience and courage enabled us to get through last year. Those qualities will also enable us to deal with the aforementioned uncertainties.

Phased Response Plan
 

State or Local Health Directives


Safety and Health Precautions

Instruction and learning model
Phase 0 Remote instruction and learning
  • All school facilities are closed to the public

  • Remote food service

  • Full time remote learning

  • No student activities

  • No public rental of school facilities

Phase 1

Restricted local or state operations

Limits on group size at 10-15, without social distancing, as per local or state order.

  • Health screening for students done at home.

  • Handwashing and steps to limit germ transmission are pro-actively taught and dedicated time throughout the day

  • Student groups will be kept together in static groups

  • (when possible) for contact tracing and limiting germ transmission

  • Frequent sanitizing of surfaces and bathrooms

  • Face coverings: We will recommend following the county health requirements.

  • No public visitors to schools

  • Blended Model of on-site (limited) and remote learning (primary)

  • Onsite instruction will be used on a limited basis to support students experiencing difficulty with remote learning.

  • Classes will be divided into two groups alphabetically, students

  • with last names beginning A-L will attend Mondays and Tuesdays on-site and students with last names beginning M-Z will attend Wednesdays and Thursdays (keeping families together) and Fridays will be for student assistance and PD.

  • Families could choose 100% remote learning, but must supply their own technology, unless medically warranted.

  • No extra-curricular activities

  • All school facilities closed to public rental

  • No student or staff travel

  • Accommodations will be made for student and staff who are required to quarantine.

Phase 2

Modified local or state operations

Limits on group size at 50, without social distancing, as per local or state order

  • Health screening for students, done at home.

  • Handwashing and steps to limit germ transmission are pro-actively taught and dedicated time throughout the day

  • Student groups will be kept together in static groups (when possible) for contact tracing and limiting  transmission

  • Frequent sanitizing of surfaces and bathrooms

  • Face coverings (masks/shields) required for MS and HS when social distancing is not possible. Face coverings recommended at K-5 when feasible and appropriate.

  • No public visitors to schools

  • On-site learning will return to every day for all students

  • Near to full capacity in schools with modified operations and school activities (modified lunch or recess to limit large grouping)

  • Modified school schedule to allow for static groupings of students and limit mixing of students during the day.

  • Families may choose 100% remote learning

  • Limits or restrictions on extra-curricular activities in order to minimize mixing of groups

  • All school facilities may be open on a limited basis, with approved use plan.

  • Gatherings may be allowed if social distancing can be adhered to.

Phase 3

Return to normal local or state operations

May be limits on group size, unknown

  • Handwashing and steps to limit germ transmission are pro-actively taught and dedicated time throughout the day

  • Frequent sanitizing of surfaces and bathrooms

  • Face coverings voluntary?

  • Visitors & volunteers will be allowed

  • On-site learning will return to every day for all students

  • Students will rotate through schedules and routines as normal

  • No restrictions on extra-curricular activities

  • School facilities available for public rental

  • Extra curricula activities are ok, pending MHSA approval.

Positive Case Response

If there is a positive case in the school we will:

  • Isolate the individual as soon as possible.
  • Make the necessary contacts (family member) – Pickup timeline is important.
  • Do contract tracing for close contacts.
  • Require infected persons to be quarantined for 10 days. 
  • Close and deep-clean all areas around the infection.
  • Allow all isolated individuals to return to school in 5 days, if negative for infection.

Overall Guidelines

Bus Guidelines

  • Hand sanitizer available;
  • Masks – This issue is being evaluated;
  • Bus windows down when appropriate;
  • Assigned seating;
  • Parents are required to keep sick children home;
  • Follow previously-established bus rules.
  • Buses will be cleaned regularly.

Campus Guidelines

  • Students
    • Students are required to stay home when sick.
    • Students will follow the health screening protocols as outlined by School District Nurses and Administration.
    • Students will be assigned seats.
    • Students diagnosed with the COVID-19 virus are asked to immediately notify their physician and call their school. 
    • Students enter the building through via pre-COVID routes or principal-designated entrances.
    • Students are not required to wear face masks. 
    • Students are encouraged to practice safe and sanitary practices.
    • Students encouraged to wash hands frequently.
    • Students are expected to cover their coughs and sneezes with a tissue or elbow.
  • Engineers/Custodians will:
    • Perform all regular tasks for normal housekeeping.
    • Clean and disinfect all frequently touched surfaces to include door knobs, handrails, table/counter tops, outside of lockers, etc., when possible.
  • Staff (administrators, teachers and support staff) 
    • Expectations, Routines and Procedures:
    • Classroom and School Celebrations are an important part of the school experience.  All treats and awards need to be individually-wrapped with care taken on how they are distributed to students;
    • Remove extra, personal items from the classroom to allow for efficient cleaning;
    • Utilize seating charts in classroom, labs, and maker-spaces;
    • Help maintain classroom/work space.
  • Staff Illness:
    • Practice self-monitoring and self-assessing prior to coming to work
    • Should a student or staff member become ill with COVID-like symptoms, all staff members must adhere to HIPAA and FERPA expectations to protect the privacy of others; 
    • Belgrade Public Schools is still required to follow contract-tracing protocols.
  • Volunteers and Guests
    • Volunteers and admitted guests must follow all established health and safety protocols while in the buildings.
    • In addition to the background check, volunteers are encouraged to be vaccinated or wear a mask.
  • Vendors
    • Vendors must follow all established health and safety protocols while in the buildings.

Lunch Service Guidelines

  • Return to our regular meal program hosted in the cafeteria,
  • Maintain food allergy and other health protocols,
  • With advance notice, parents may eat with their child in designated areas.

School Schedules

  • Daily schedules will resume as normal, including the Friday early release.

Learning Platforms

In-Person Learning - Belgrade Public Schools believes that in-person attendance has distinct educational advantages, including collaboration, communication, course selection, relationship building and caring for social-emotional needs.

Distance Learning - Belgrade Public Schools believes that the role of distance learning is to:

  • Provide educational opportunities for students in a personal or community health crisis.
  • Allow flexibility in accessing education for students with intense schedule demands.


Proposal: For the opening of school in August 2021 our district will be in Phase 3 which means that:

  1. All instruction in K-8 will be offered in-person only.
  2. All district teachers will maintain at least one week of content on Google Classroom or Seesaw (K-2 option only). 
  3. Students will be instructed on how to navigate the online platforms.
  4. HS students who have a successful track record in DL may apply to attend as a DL student via the Montana Digital Academy.


DL Survey Results - A survey conducted in April 2021 indicated that an average of 20 families per grade band (K-4, 5-8 and 9-12) were considering DL for the opening of school in 2021. Of those interested students, several were not eligible to continue as DL students due to nonperformance issues. There also was no significant cadre of interested students at any one grade level, which makes offering DL courses unfeasible.

Student Interest & Economics - The district doesn’t currently have the resources to offer courses for very few students. At the point which DL becomes feasible for academic core courses we may respond to the interest by hosting our own classes.

Determining HS Student Interest - Student interest will be tracked every two years via an online survey or feedback from counselors and other school personnel.

Phases Of Distance Learning

Phase 3 - Specific courses may be offered in grades 9-12 at the district’s discretion to meet requests from students who have temporary challenges attending in person. Course demand must justify a teacher being assigned to the course (generally 12+ students if asynchronous). Course enrollment for individuals may occur through MTDA.

Phase 3 Teacher Policy - All teachers of students in grades 3-12 who are not currently teaching a DL class will be expected to maintain an updated Google Classroom presence. Teachers in K-2 may choose to have one week of content in Seesaw or Google Classroom.

MTDA - With prior approval from the principal, BHS students may earn credit by taking courses offered through Montana Digital Academy and apply credit towards graduation at Belgrade High School. Students must comply with the requirements, calendar, course offerings and rules of MTDA. BHS Staff will coordinate and oversee MTDA use at BHS.

BHS Course Offerings - If adequate interest exists, BHS DL course offerings will be limited to required classes in core subjects. The intent of DL is to bridge a temporary health or scheduling conflict and is not intended to culminate with a Belgrade High School Diploma.

Student performance requirements are in place for students to be enrolled in and continue in a BSD-staffed Distance Learning course.

Phase 2 - 3 - Some district instruction offered in Distance Learning format to accommodate small scale concern (e.g. outbreak of concern to <25% of population) regarding in-person attendance.

Grade Levels

  • K-4 - no DL offered
  • 5-12 - offerings in response to needs

Course Offerings in 5-12 will be limited to required courses and those that are conducive to be taught in an online format. Student criteria for continuing participation requirements will be the same as for Phase 1.

Phase 1 - All district instruction offered in Distance Learning format in response to a large-scale event that precludes in-person attendance.

All student services should be available, if feasible. Especially important are school counseling services which should continue for individual or small groups via virtual meetings.

School Communication 

Providing Information:

  • The Superintendent is the Belgrade Public Schools District designated contact for communication related to the reopening plan;
  • Schools and staff will be briefed prior to the public, when possible;
  • Use the Belgrade Public Schools website (www.bsd44.org), Facebook page, and school-associated social media to provide updates to the public; 
  • In the event of an emergency, Belgrade Public Schools will initiate mass notification system through Infinite Campus Messenger; 
  • The press and media partners will be included in communication when possible; 
  • The Superintendent will provide regular updates via email. To receive this communication, please contact the Superintendent’s office at bbateman@bsd44.org.

Possible Illnesses on School Property

  • Communicate with the proper authorities, school trustees, school and district administrators;
  • Follow best practices in regards of disinfection/sanitization and contact tracing protocols and communication to staff, community;
  • Follow legal requirements of HIPPA and FERPA.

Human Resources

The most significant change in HR is that if an employee becomes infected with the COVID virus, they will have to use their accrued leave to address the illness and quarantines. The district will no longer provide leave for COVID infections.

Mental Health Services

Belgrade Public Schools (Belgrade Public Schools) is dedicated to providing support for students, families and staff in the area of mental health and wellness.  We recognize that living in this post-pandemic has contributed to added stress for families and staff.  In this acknowledgement, options for mental health support, when needed, outside of what Belgrade Public Schools can provide is a priority we continue to advance with local and regional partners.  Services can be facilitated through the following Belgrade Public Schools professionals:

  • School-based academic counselors
  • Building level administrator(s)
  • Behavior Specialists
  • Therapists

This guide will be revised/reviewed every six months and allow for public participation in the process.

School Board Acceptance

 

Date: ____________________

This reopening plan has been developed by Belgrade Public Schools in accordance with the best practices for reopening schools. It has been reviewed and approved on the date listed above.  

_____________________________

Godfrey Saunders

Superintendent of Belgrade Public Schools

______________________________

Dee Batey

Chairman of the Belgrade Public Schools Board of Trustees

Exhibit 7.2 Employee Referral Incentive

Proposal: 

The Belgrade District is in need of special education paraprofessionals, custodians, food service employees and substitute teachers. We would like to offer an Employment Finders Bonus for any Belgrade School District Employee who successfully recruits people for these positions. If they recruit and the successful candidate identifies them as the recruiter, they would receive: 

  1. $100 at employment and $400 after successful completion of the 6-month probationary period for .5 FTE or greater of any combination of special education paraprofessionals, custodians and food service employees. 
  2. $100 at employment for a substitute teacher and $400 after a substitute teacher works 60 days or more. 

Candidates must identify an employee as the referral source/recruiter on their letter of interest. They may also email H.R. with the names of candidates they have recruited. Referrals for employment are no guarantee candidates will be selected. 

New recruits must be hired by December 31, 2021 in order to qualify for this incentive. 

Exhibit 8.1 2021-22 Bus Route Changes

Belgrade approval change 9/13/21 Board Meeting

  Miles Approved New Miles BUS Approved New BUS Capacity Approved New Capacity  
RV0l 31 54 82 77 83   Deleted RV 1 Renumbered RV 3 to RVl
RV02 66 72 03 Same 77 Same Consolidate RVl,2,3
RV03 32 0         Consolidate RVl,2,3
SP 01 52 59 92 02 71   combine SPl &2
SE 01 75   88 92

43

  new route added kids from SP 2

Bus Change Only

  Bus Approved New Bus Capacity Approved New Capacity
MS05 85 04 83 77

Summary:

Combined 3 RV routes into 2 Renumbered RV 3 to RV 1: Combined SP 1 & 2 Put some of SP 2 on SE 01

Exhibit 8.2 Individual Transportation Contract

Individual Contract Request 2021-22

Summary

The transportation department is asking to offer an individual contract to the family living on Pass Creek Road. The contract is to abide with OPI regulations of not keeping a student on the bus for longer than 1 hour. If 3rd grade student attends Story Creek, student will be on the bus for 1 hour 10 minutes in the morning and afternoon. If SC student moves to Saddlepeak then student would be on the bus for 1 hour 17 minute in the morning and 1 hour 27 minutes in the afternoon. There would also be a second bus (MS/HS bus) taking home the MS student with the ride being 1 hour 17 minutes in morning and afternoon.

The individual contract will be for $1638.00, which will be fully reimbursed.

Total cost for the district for 2 buses (SC & MS/HS) is $5,762.25 + $7,744.50 = 13,506.75 Total cost to the district for 1 bus (MS/HS) is $7,744.50

Wages-SC

699 Pass Creek - 9.75 miles from regular stop equals 20 minutes traveling at 30 MPH Morning -7:10 (1st regular stop on Rocky Mountain Rd. - 20 min = 6:50AM

Afternoon - 4:15 (from last stop on Rocky Mountain Rd. to home)+ 20 = 4:35 PM

20 min. X 4 (go past original stop twice in AM & PM)= 80 min = approx. 1.25 hours X $25.61 (driver wages wage) X 180 = $5,762.25

Saddle Peak option - SC student moves to Saddle Peak and rides MS/HS bus home get out 3:15 (right now we do not have any elementary students riding on middle school routes)

Wages-MS

699 Pass Creek-9.75 miles from regular stop equals 20 minutes traveling at 30 MPH Morning -7:03 (1'1 regular stop on Rocky Mountain Rd. - 20 min = 6:43AM

Afternoon - 4:37 (from last stop on Rocky Mountain Rd. to home)+ 20 = 4:57 PM

20 min. X 4 (go past original stop twice in AM & PM = 80 min= approx. 1.25 X 34.42 (driver wages wage) X 180 = $7,744.50

I am recommending offering an Individual contract at 9.10 X 180 = $1638.00, which the school district will be fully reimbursement

 

Individual Transportation Contract
School Year 2021-2022
Due to School Clerk June 1

Elementary District Responsible for Reimbursing Contract: Belgrade Elem

County: Gallatin

Legal Entity: 0368

Is this a contract shared between elementary and high school? No

Are you apply for isolation status? No

Check here only if increased payment due to isolation has been approved

  • Elem District approval: No
  • HS District approval: No
  • County District approval: No

Parent or Guardian Name: Amanda Stiavnicky

Distance from Home to nearest school (one way)

  • EL: 16.0

Students in each grade level covered by this contract:

  • 1-8: 2

Grade: 3

Grade: 8

Reimbursements Rates: Determined by 20-10-142, MCA

  • EL: $9.10

Exhibit 8.4 Approval for Additional Check Signers

The purpose for this request is that Holly Vauter accepted a position elsewhere.  Sarah Boldgett will be taking on the duties of the finance secretary for the Middle School.  As a result, board approval is required for the 1st Interstate Bank to accept her signature on financial documents. Therefore her signature needs approval for the signature card. 

Julie Mickolio,Principal

Belgrade Middle School
410 Triple Crown
Belgrade, MT  59714
Office Ph: (406) 924-2258
Cell Ph: (406) 580-9243

Exhibit 8.5 Approval for Additional Check Signers

Can we please add "Additional Check Signers at HS" to the Board Agenda on 9/13?  We need to have Tyler and Amanda added in the event Bert and I are out of the building.

Thanks; let me know if I need to do anything further.

Shanna

---

Shanna Smith, Principal
Belgrade High School
(406) 924-2584 
ssmith@bsd44.org 

Exhibit 8.8 Policy 1900 Series Updates

_______ School District  

COVID-19 Emergency Policies                                                                                  1900

The board of trustees and its staff are operating under unusual, even unprecedented circumstances by virtue of the declaration of a statewide emergency by the Governor and the executive orders related to school closure to address concerns from the COVID-19 Virus and/or the declaration of an unforeseen emergency (community disaster) made by the Board of Trustees.  In light of the COVID-19 pandemic, the Board of Trustees has found it necessary to adopt temporary policies related to emergency school closures, the ongoing provision of educational services to students, meetings of the Board, gatherings on school property, health and safety of students, staff and community members, human resource matters and budgetary matters.  To ensure clarity and transparency, the board has organized all emergency school policies into a temporary chapter.  The Board has also included this introductory section as a heading for each policy to ensure understanding of the purpose and duration of each policy adopted pursuant to this chapter.

Purpose(s) of Policies

  1. Ensuring that locally-elected trustees charged with the supervision and control of their local public schools, in collaboration with their staff leadership teams, make decisions that are in the best interests of students, staff and the community served. 
  2. Ensuring measures to protect the health and safety of students, staff and community members. 
  3. Addressing issues relating to student instruction and family engagement. 
  4. Addressing barriers to learning presented by distance.
  5. Improvement of instruction in on-site, offsite, and/or on-line settings
  6. Ensuring continuity of employment of school district staff and/or continuity of services provided by contract transportation providers.
  7. Ensuring accountability to families with children.

Term of COVID-19 Emergency Measures Policies

School District Policies Numbered 1900-1999 are intended to govern during any emergency related to COVID-19 declared by the President, Congress, Montana Legislature, Governor, Montana Department of Public Health and Human Services, County Health Department or the Board of Trustees.  The term of School District Policies Numbered 1900-1999 shall run until terminated by a vote of the board of trustees.  

 

Cross Reference:         Policy 2221 – 2221P – School Closure
                                     Policy 1400 – Board Meetings
                                     Policy 1310 – Policy and Procedure
                                     Policy 1420 – Meeting Procedure

                                   

Legal Reference:         Executive Order – 2-2021– Office of the Governor and accompanying Directives
                                    Section 20-9-801-806, MCA – Emergency School Closure
                                    Section 50-1-202-204, MCA – Public Health Laws
                                    Section 10-3-104, MCA – General Authority of Governor
                                    Article X, section 8 – Montana Constitution

 

 

Policy History:

Adopted on: 
Reviewed on:
Revised on:
Terminated on:

 

____________ School District

COVID-19 Emergency Measures                                                                            1903F                                                             

School Event and Facility Notice

The Board of Trustees has adopted the following notice to be posted at the entrance to school buildings and facilities that are holding an event or allowing visitors as authorized by the Board of Trustees in accordance with Policy 1903.

SCHOOL EVENT AND FACILITY NOTICE

________ School District has taken the precautionary measures adopted by the Board of Trustees, provided by the Governor of Montana, and/or directed by the ____ County Health Department to protect against the possible spread of COVID-19 and related illnesses.  These measures include but are not limited to cleaning and disinfecting protocols, physical distancing guidance, limitations on the number of people present for events, and use of personal protective equipment. There are no assurances these measures will prevent the spread of COVID-19 or related illnesses at this event or at this facility.  By voluntarily entering this event or facility, attendees are acknowledging their specific awareness and knowledge that there are inherent risks of exposure at public gatherings and public facilities. These inherent risks that attendees specifically acknowledge include but are not limited to: injury; illness; hospitalization, chronic health issues arising out of COVID-19, quarantines of an unknown duration to be determined by governing authorities and death. Attendees acknowledge vulnerable individuals as defined by the Centers for Disease Control are at greater risk of serious complications from exposure.  Attendees are advised to comply with physical distancing limits consisting of a minimum of 6 feet of distance from others at all times, are required to comply with all directives regarding use masks/face coverings while on school property, and are encouraged to use personal hand sanitizer before, during and after an event. . All School District Policies are in effect when attending this school event or otherwise accessing this facility.  Attendees confirm that they have reviewed, thoroughly understand and agree to comply with all applicable school district policies and applicable public health guidance. Any negligence arising out of your access to this facility or attendance at a school event shall be attributed to you as comparative negligence within the meaning of Section 27-1-702, MCA.

OPTIONAL: To accommodate those that may not want to risk exposure during a public event, the School District is broadcasting the event at the _____________.  Spectators may visit this site to watch the event without visiting the school facility.   

 

Policy History:

Adopted on: 
Reviewed on:
Revised on: 
Terminated on:

 

____________ School District

COVID-19 Emergency Measures                                                                                            1905

Student, Staff, and Community Health and Safety

The School District has adopted the protocols outlined in this policy during the term of the declared public health emergency to ensure the safe and healthy delivery of education services provided to students on school property in accordance with Policy 1906, and a safe workplace when staff are present on school property in accordance with Policy 1909, and the safety, health and well-being of parents and community members. The supervising teacher, principal, superintendent or designated personnel are authorized to implement the protocols in coordination with state and local health officials.

Symptoms of Illness

Students and staff who are ill, feeling ill, diagnosed as ill, or otherwise demonstrating symptoms of illness must not come to school or work. Students who have a fever or are exhibiting other signs of illness must be isolated in a designated area until such time as parents or caregiver may arrive at the school to retrieve the ill student. All surfaces and areas should be thoroughly cleaned and disinfected once the student has vacated the area by staff utilizing safety measures in accordance with state and/or local health standards as applicable. Students may engage in alternative delivery of education services during the period of illness or be permitted to make up work in accordance with District Policy 1906.  Staff members will be provided access to leave in accordance with District Policy 1911 or the applicable Master Contract or Memorandum of Understanding.

Parents, guardians, or caregivers of students who are ill, feeling ill, diagnosed as ill, or otherwise demonstrating symptoms of illness must not be present at the school for any reason including but not limited events or gatherings or to drop off or pick up students excepted as provided by this policy.  To avoid exposing others to illness, parents or caregivers who are ill must make arrangements with others to transport students to school or events, if at all practicable. If not practicable, parents, guardians or caregivers must not leave their vehicle during pickup or drop off and must arrange with District staff to supervise students in accordance with physical distancing guidelines in this Policy.

Physical Distancing (Boards must select option 1 or option 2)

Option 1

Students, staff, volunteers, and visitors will maintain a six-foot distance between themselves and their colleagues and peers throughout the school day inside any school building, on school provided transportation, and on school property before and after school.  Staff members will arrange classrooms and restructure courses, transportation services, and food service to meet this standard.

Recess will continue as scheduled in accordance with physical distancing guidance without the use of playground equipment. Any other use of school playgrounds is strictly prohibited.

Drop off and pick up of students will be completed in a manner that limits direct contact between parents and staff members and adheres to social distancing expectations around the exterior of the school building while on school property.

Option 2

To the extent possible, elementary school courses will be delivered to the same group of students each day, and the same teachers will remain with the same group in the same separate and designated room each day. If physical distancing is not possible during meal service and courses delivered in a separate area such as the library, gymnasium, and music room, the service or course will be delivered in the designated classroom for each group of students. Recess and use of playgrounds during recess are permitted on an adjusted schedule to maintain appropriate student groupings. Transportation services will be provided in accordance with cleaning and disinfection procedures outlined in this policy.

Secondary school courses will be delivered using a restructured bell system to minimize student interaction in common areas. Upon arriving in a classroom, secondary school students will be provided disinfecting wipes or disinfecting spray and disposable paper towel and time to clean their learning area or desk. Meal service for secondary students will be provided through a grab and go lunch that will be eaten in designated areas.

Parent arrival times to drop-off and pick up students riding with parents and caregivers will be staggered in designated intervals by grade level through a schedule set by the supervising teacher or building administrator.

Drop off and pick up of students will be completed in a manner that limits direct contact between parents and staff members and adhere to social distancing recommendations in the exterior of the building.

Visitors to the school authorized by District Policy 1903 will maintain a six-foot distance between themselves and others.  This distancing requirement does not apply to individuals who are a part of the visitor’s regular household isolation group when the group is authorized to present at the school facility.

Face Coverings as Personal Protective Equipment (Boards must select option 1, option 2, or option 3)

Option 1- Required Face Coverings

This provision is required due to the COVID-19 state of emergency declared by the Board of Trustees or other local, state or federal agency, official, or legislative body. This policy is adopted, implemented, and enforced in accordance with the supervisory authority vested with the Board of Trustees in accordance with Article 10, section 8 of the Montana Constitution and related statutes and regulations. The Board of Trustees authorizes the Superintendent to develop and implement procedures to enforce this policy.

The School District requires all staff, volunteers, visitors, and school-aged students to wear a face covering, mask, or face shield while present in any school building, regardless of COVID-19 vaccination status. The implementation of a face covering requirement is not based on the COVID-19 vaccination status of any person in accordance with state law. The District does not make decisions regarding access to or delivery of school services based on COVID-19 vaccination status in accordance with Policy 3413. The School District also requires all staff, volunteers, visitors, and school-aged students to wear a face covering, mask, or face shield while present at any outdoor school activity with fifty (50) or more people where physical distancing is not possible or is not observed. Face covering, mask, or face shield means disposable or reusable covering that covers the nose and mouth. The School District will provide masks to students, volunteers, and staff, if needed. If a student or staff member wears a reusable mask, the School District expects that the masks be washed on a regular basis to ensure maximum protection.  

Students, staff, volunteers, and visitors are not required to wear a face covering, mask, or face shield under this provision when:

  1. consuming food or drink; 
  2. engaging in strenuous physical activity; 
  3. giving a speech, lecture, class presentation, course lesson, or performance when separated by at least six feet of distance from the gathering, class, or audience; 
  4. communicating with someone who is hearing impaired; 
  5. identifying themselves; 
  6. receiving medical attention; or 
  7. precluded from safely using a face covering, mask, or face shield due to a medical or developmental condition. The superintendent, building principal, or their designee shall request documentation from a health care provider when considering an exception to this provision for medical or developmental reasons. The School District will comply with all applicable disability and discrimination laws when implementing this provision.

 

When students and members of the public are not present, staff may remove their face covering, mask, or face shield if they are at their individual workstation and six feet of distance is strictly maintained between individuals. If students are working in small groups, the students must be wearing face covering, mask, or face shield

All points of entry to any school building or facility open to the public shall have a clearly visible sign posted stating the face covering, mask, or face shield requirement.

Allegations of harassment of any person wearing or not wearing a face covering, mask, or face shield requirement will be promptly investigated in accordance with District policy. Failure or refusal to wear a face covering, mask, or face shield by a staff member or student not subject to an exception noted above may result in redirection or discipline in accordance with District policy and codes of conduct, as applicable.   

Option 2 – Optional Face Coverings

Staff, students, and visitors may wear a face covering, mask, or face shield while present in any school building.  The School District does not require the use of masks and will not provide masks except in cases required by this policy or at the discretion of the administration. 

Allegations of harassment of any person wearing or not wearing a face covering, mask or face shield shall be promptly investigated in accordance with District policy. A student, staff member, or visitor who, after an investigation, is found to have engaged in behavior that violates District policy is subject to redirection or discipline. 

OPTIONAL: If, after this section is adopted, the number of active COVID-19 cases in the county where the school district is located increases to the point of being considered a "substantial" or "high" rate of transmission as defined by the Centers for Disease Control (CDC), the Board of Trustees authorizes the superintendent to implement a requirement for face coverings to be worn in identified District buildings until such time as the Board of Trustees can adopt an applicable District policy. The superintendent shall coordinate with the county health department and Board Chair to determine whether face coverings are a necessary response to a potential or actual COVID-19 outbreak. The implementation of a face covering requirement in the identified buildings shall not be based on the COVID-19 vaccination status of any person in accordance with state law. The District does not make decisions regarding access to or delivery of school services based on COVID-19 vaccination status in accordance with Policy 3413. In the event face coverings are required, the superintendent shall announce the face covering requirement to students, parents, staff, and visitors for the immediate successive school day each day by 3:00 p.m. If the superintendent determines masks are required, signs will be installed to inform students, parents, staff, and visitors of mask requirements while present in the identified District buildings. In the event of a mask requirement, the following exceptions shall apply:

Students, staff, volunteers, and visitors are not required to wear a face covering, mask, or face shield under this provision when:

  1. consuming food or drink; 
  2. engaging in strenuous physical activity; 
  3. giving a speech, lecture, class presentation, course lesson, or performance when separated by at least six feet of distance from the gathering, class, or audience; 
  4. communicating with someone who is hearing impaired; 
  5. identifying themselves; 
  6. receiving medical attention; or 
  7. precluded from safely using a face covering, mask, or face shield due to a medical or developmental condition. The superintendent, building principal, or their designee shall request documentation from a health care provider when considering an exception to this provision for medical or developmental reasons. The School District will comply with all applicable disability and discrimination laws when implementing this provision.

Option 3 – Required Face Coverings for Specific Schools and Groups | Optional Face Coverings in Other Buildings

This provision is required due to the COVID-19 state of emergency declared by the Board of Trustees or other local, state, or federal agency, official, or legislative body. This policy is adopted, implemented, and enforced in accordance with the supervisory authority vested with the Board of Trustees in accordance with Article 10, section 8 of the Montana Constitution and related statutes and regulations. The Board of Trustees authorizes the Superintendent to develop and implement procedures to enforce this policy.

The School District requires all staff, volunteers, visitors, and students in buildings serving students Option: Grades ____ | Option: Ages ____ to wear a face covering, mask, or face shield while present in the following buildings:___________, regardless of COVID-19 vaccination status. The School District also requires all staff, volunteers, visitors, and students in the identified buildings to wear a face covering, mask, or face shield while present at any outdoor school activity with fifty (50) or more people where physical distancing is not possible or is not observed. Face covering, mask, or face shield means disposable or reusable covering that covers the nose and mouth. The School District will provide masks to students, volunteers, and staff, if needed. If a student or staff member wears a reusable mask, the School District expects that the masks be washed on a regular basis to ensure maximum protection.

Students, staff, volunteers, and visitors are not required to wear a face covering, mask, or face shield under this provision when:

  1. consuming food or drink; 
  2. engaging in strenuous physical activity; 
  3. giving a speech, lecture, class presentation, course lesson, or performance when separated by at least six feet of distance from the gathering, class, or audience; 
  4. communicating with someone who is hearing impaired; 
  5. identifying themselves; 
  6. receiving medical attention; or 
  7. precluded from safely using a face covering, mask, or face shield due to a medical or developmental condition. The superintendent, building principal, or their designee shall request documentation from a care provider when considering an exception to this provision for medical or developmental reasons. The School District will comply with all applicable disability and discrimination laws when implementing this provision.

When students and members of the public are not present, staff may remove their face covering, mask, or face shield if they are at their individual workstation and six feet of distance is strictly maintained between individuals. If students are working in small groups, the students must be wearing a face covering, mask, or face shield.

All points of entry to any school building or facility open to the public shall have a clearly visible sign posted stating the face covering, mask, or face shield requirement.

Staff, visitors, and students in buildings that do not serve students K-6 have the option of wearing a face covering, mask, or face shield while present in a school building other than those identified in this section.  In the event staff or students visit a building where a face covering, mask, or face shield is required, the student or staff member will comply with that building’s requirements under this policy 

The implementation of a face covering requirement in the identified buildings is not based on the COVID-19 vaccination status of any person in accordance with state law. The District does not make decisions regarding access to or delivery of school services based on COVID-19 vaccination status in accordance with Policy 3413.

Allegations of harassment of any person wearing or not wearing a face covering, mask, or face shield requirement will be promptly investigated in accordance with District policy. Failure or refusal to wear a face covering, mask, or face shield by a staff member or student not subject to an exception noted above may result in redirection or discipline in accordance with District policy and codes of conduct, as applicable.   

OPTIONAL: If, after this section is adopted, the number of active COVID-19 cases in the county where the school district is located increases to the point of being considered a "substantial" or "high" rate of transmission as defined by the Centers for Disease Control (CDC), the Board of Trustees authorizes the superintendent to implement a requirement for face coverings to be worn in District buildings until such time as the Board of Trustees can adopt an applicable District policy. The superintendent shall coordinate with the county health department and Board Chair to determine whether face coverings are a necessary response to a potential or actual COVID-19 outbreak. In the event face coverings are required for other buildings, the superintendent shall announce the face covering requirement to students, parents, staff, and visitors for the immediate successive school day each day by 3:00 p.m. If the superintendent determines masks are required, signs will be installed to inform students, parents, staff, and visitors of mask requirements while present in the identified District buildings. In the event of a mask requirement, the exceptions noted in this section shall apply.

Cleaning and Disinfecting

School district personnel will routinely both clean by removing germs, dirt and impurities and disinfect by using chemicals to kill germs on all surfaces and objects in any school building and on school property that are frequently touched. This process shall include cleaning objects/surfaces not ordinarily cleaned daily.

Personnel will clean with the cleaners typically used and will use all cleaning products according to the directions on the label. Personnel will disinfect with common EPA-registered household disinfectants. A list of products that are EPA-approved for use against the virus that causes COVID-19 is available from the supervising teacher or administrator. Personnel will follow the manufacturer’s instructions for all cleaning and disinfection products.

The District will provide EPA-registered disposable wipes to teachers, staff, and secondary students so that commonly used surfaces (e.g., keyboards, desks, remote controls) can be wiped down before use. Supervising teacher or administrators are required to ensure adequate supplies to support cleaning and disinfection practices.

Student Arrival

Hand hygiene stations will be available at the entrance of any school building, so that children can clean their hands before they enter. If a sink with soap and water is not available, the School District will provide hand sanitizer with at least 60% alcohol. Hand sanitizer will be kept out of elementary students’ reach and student use will be supervised by staff.

A District employee will greet children outside the school as they arrive to ensure orderly compliance with the provisions of this policy.

Temperature Screening

Designated School District staff are authorized to test the temperature of students with an approved non-contact or touchless temperature reader.  Students who have a fever or are exhibiting other signs of illness must be isolated in a designated area until such time as parents or caregiver may arrive at the school to retrieve the ill student. All surfaces and areas should be thoroughly cleaned and disinfected once the student has vacated the area by staff utilizing safety measures in accordance with state and/or local health standards as applicable.

When administering a temperature check on a possibly ill student, designated staff members will utilize available physical barriers and personal protective equipment to eliminate or minimize exposures due to close contact to a child who has symptoms during screening.

Healthy Hand Hygiene Behavior

All students, staff, and others present in the any school building will engage in hand hygiene at the following times, which include but are not limited to:

  • Arrival to the facility and after breaks
  • Before and after preparing, eating, or handling food or drinks
  • Before and after administering medication or screening temperature
  • After coming in contact with bodily fluid
  • After recess
  • After handling garbage
  • After assisting students with handwashing
  • After use of the restroom

Hand hygiene includes but is not limited to washing hands with soap and water for at least 20 seconds. If hands are not visibly dirty, alcohol-based hand sanitizers with at least 60% alcohol can be used if soap and water are not readily available.

Staff members will supervise children when they use hand sanitizer and soap to prevent ingestion.  Staff members will place grade level appropriate posters describing handwashing steps near sinks.

Vulnerable Individuals

Vulnerable individuals (defined by the Centers for Disease Control at the time of this policy’s adoption as those age 65 or older or those with serious underlying health conditions, including high blood pressure, chronic lung disease, diabetes, obesity, asthma, and those whose immune system is compromised such as by chemotherapy for cancer and other conditions requiring such therapy) are authorized to talk to their healthcare provider to assess their risk and to determine if they should telework during the period of declared public health emergency.

Employees who have documented high risk designation from a medical provider are entitled to reasonable accommodation within the meaning of that term in accordance with the Americans with Disabilities Act and Section 504 as outlined in District Policy 5002. These accommodations may include but are not limited to teleworking in accordance with a work plan developed in coordination with and authorized by the supervising teacher, administrator or other designated supervisor.  Such employees may also be eligible for available leave in accordance with the applicable policy or master agreement provision.

Food Preparation and Meal Service

Facilities must comply with all applicable federal, state, and local regulations and guidance related to safe preparation of food.

Sinks used for food preparation must not be used for any other purposes.

Staff and students will wash their hands in accordance with this policy.

Transportation Services

The Board of Trustees authorizes the transportation of eligible transportees to and from the school facility in a manner consistent with the protocols established in this policy.  The transportation director and school bus drivers will clean and disinfect each seat on each bus after each use.

Public Awareness

The School District will communicate with parents, citizens, and other necessary stakeholders about the protocols established in this policy and the steps taken to implement the protocols through all available and reasonable means.

Confidentiality

This policy in no way limits or adjusts the School District’s obligations to honor staff and student privacy rights. All applicable district policies and handbook provision governing confidentiality of student and staff medical information remain in full effect.

Transfer of Funds for Safety Purposes

The Board of Trustees may transfer state or local revenue from any budgeted or non-budgeted fund, other than the debt service fund or retirement fund, to its building reserve fund in an amount not to exceed the school district's estimated costs of improvements to school and student safety and security to implement this policy in accordance with District Policy 1006FE.

 

Legal Reference          Governor’s Directive Implementing Executive Order 2-2021 – February 12, 2021
                                    Correspondence clarifying Governor’s Directive – February 11, 2021
                                    Article X, section 8                 Montana Constitution
                                    Section 20-3-324, MCA         Powers and Duties
                                    Section 20-9-806, MCA         School Closure by Declaration of Emergency
                                    10.55.701(2)(d)(s)                 Board of Trustees
                                    State, ex rel., Bartmess v. Helena Board of Trustees, 726 P.2d 801 

 

Cross Reference:         Policy 1901 – School District Policy and Procedures
                                     Policy 1903 – School District Events and Meetings
                                     Policy 1903F – School Events Notice
                                     Policy 1906 -  Student Services and Instructional Delivery
                                     Policy 1907 – Transportation Services
                                     Policy 1006FE – Transfer of Funds for Safety Purposes
                                     Policy 3410 – Student examination and screenings
                                     Policy 3226 – Bullying and Harassment
                                     Policy 3417 – Communicable Diseases
                                     Policy 3431 – Emergency Treatment
                                     Policy 5015 – Bullying and Harassment
                                     Policy 1911 -  Personnel Use of Leave
                                     Policy 1910 – Human Resources and Personnel
                                     Policy 4120  - Public Relations
                                     Policy 5002 – Accommodating Individuals with Disabilities
                                     Policy 5130 – Staff Health
                                     Policy 5230 -  Prevention of Disease Transmission
                                     Policy 6110 – Superintendent Authority
                                    Policy 6122 -  Delegation of Authority

Policy History:

Adopted on: 
Reviewed on:
Revised on: 
Terminated on:

____________ School District  

COVID-19 Emergency Measures                                                                                            1910

Personnel Use of Leave

The School District has adopted the protocols outlined in this policy to govern during the term of the declared public health emergency to inform School District staff about leave options. The supervising teacher, principal, superintendent or designated personnel are authorized to implement this policy.

District Leave

School District staff may utilize accumulated leave granted in accordance with Montana law, District policy, a Collective Bargaining Agreement, or applicable Memorandum of Understanding through the regular procedures governing the type of leave requested.

Federal Law Controls Federal Leave Provisions

The Board of Trustees has adopted this policy and related forms on the referenced date based on the law and available federal and state guidance as of the date of such adoption.  Federal and state guidance can change following adoption of this policy and forms.  To the extent that any subsequently adopted guidance or federal regulation or other controlling interpretation of the law results in a conflict between such guidance, regulation or controlling interpretation and this policy or forms, the provisions of the guidance, regulation or controlling interpretation controls to the extent of any such conflict.  The School District shall take reasonable steps to ensure that staff are notified of any change in guidance or federal regulation or other controlling interpretation of the law that creates a conflict with any provision of this policy of forms.

Optional: Emergency Paid Sick Leave

Employees may be eligible for two weeks of paid sick leave capped at 80 hours paid at the employee's regular rate of pay when the employee is unable to work because the employee is quarantined in accordance with a Federal, State, or local government order or advice of a health care provider, and/or experiencing COVID-19 symptoms and seeking a medical diagnosis.

Employees may be eligible for two weeks of paid sick leave capped at 80 hours paid at two-thirds the employee's regular rate of pay because the employee is unable to work because of a bona fide need to care for an individual subject to quarantine in accordance with a Federal, State, or local government order or advice of a health care provider, or to care for a child under 18 years of age whose school or child care provider is closed or unavailable for reasons related to COVID-19.

Eligible employees may request leave available by completing Policy 1910F1 – Emergency Paid Sick Leave

Optional: Emergency Family Medical Leave

Employees may be eligible for up to an additional 10 weeks of paid expanded family and medical leave at two-thirds the employee's regular rate of pay when the employee, who has been employed for at least 30 calendar days, is unable to work due to a bona fide need for leave to care for a child whose school or child care provider is closed or unavailable for reasons related to COVID-19.

Eligible employees may request leave available by completing Policy 1910F2 – Emergency Family Medical Leave.

 

 

Cross Reference:         Policy 1910F1 – Emergency Paid Sick Leave Form
                                     Policy 1910F2 - Emergency Family Medical Leave Form
                                     Policy 1909 – Human Resources and Personnel
                                     Policy 5321 – Leaves of Absence
                                     Policy 5328 – Family Medical Leave Act
                                     Policy 5329 – Long Term Illness
                                     Policy 5330 – Maternity and Paternity Leave
                                     Policy 5334 - Vacations

 

 

Policy History:

Adopted on: 
Reviewed on:
Revised on: 
Terminated on:

 

Exhibit 8.9 Policy 3114

BELGRADE PUBLIC SCHOOLS    3114

STUDENTS

Out-of-District Attendance with Mandatory Approval

The Board of Trustees of the Belgrade Public Schools, recognizing that an educational requirement of its resident students includes the need for an orderly educational process and environment, free from disruption, overcrowding and any kind of violence or disruptive influences, hereby establishes criteria on the admission of out-of-district students. The Board recognizes that out-of-district student sections of the statutes contain both mandatory and discretionary provisions and directs the administration to follow the following definitions and procedures in mandatory situations.

Definitions

An out-of-district student is one who lives with a parent, legal guardian or spouse outside of the District boundaries or who lives in the District but whose parent, legal guardian or spouse resides elsewhere.

A minor child’s district of residence is generally determined by the residence of the parents or legal guardians or a marital relationship with an adult, or as otherwise determined by Court Order. A person’s residence is the place where a person remains when not called elsewhere for labor or other special or temporary purpose and to which the person returns in seasons of repose (Sec. 1-1-215, M.C.A.)

A Caretaker Relative is an individual related by blood, marriage or adoption by another individual to the child whose care is undertaken by the relative, but who is not a parent, foster parent, stepparent, or legal guardian of the child who has duly completed a notarized Caretaker Relative Educational Authorization Affidavit.

A Guardian is an individual appointed by a Court after petition who may be either a full guardian or limited guardian. A Full Guardian possesses all the legal duties and powers enumerated by 72-5-321 M.C.A. A Limited Guardian possesses fewer than all of the legal duties and powers of a full guardian. The extent of the rights, powers and duties of a limited guardian have been specifically enumerated by the Court in the Letters of Guardianship. Both Full and Limited Guardians may be permanent or temporary.

Out-of-District Attendance with Mandatory Approval

  • Out-of-district students who qualify for mandatory admission under MCA 20-5-321 and ARM 10.10.301B will be admitted. Tuition will be billed to the responsible party at the maximum amount allowed by law.
  • A student who resides full time with a caretaker relative and the caretaker relative has executed the Caretaker Relative Educational Authorization Affidavit in compliance with §20-5-501 through 503, MCA, will be admitted, regardless of the parent’s residence without the payment of tuition.
  • Students who meet the definition and criteria of the McKinney-Vento Homeless Assistance Act, living within the boundaries of the District, regardless of the residency of their parents, shall be enrolled in the District without the payment of tuition or transportation costs for the school year in which they are determined to be homeless.
  • A student with a disability in accordance with the Individuals with Disabilities Education Act will be admitted with the payment of regular education tuition provided the student lives within the District during the school week. Pursuant to the definition of free appropriate public education (FAPE) provided in 20-7- 401, MCA, special education services must be provided at public expense. That statute does not prohibit charging the regular education tuition for those students. Parents will be required to complete a declaration under penalty of perjury that they live in the district during the school week.

General Provisions

  1. An Out-of-District student will not be admitted until an Out-of-District Attendance Agreement has been completed. When admitting an out-of-district student, the District shall utilize form FP-14.1 or FP-14.2 prepared by the Office of Public Instruction.
  2. Except as provided by law, admission to Belgrade Public Schools as an out-of-district student is a privilege (MCA 20-5-320). As such, the Belgrade School District will screen all out-of-district students and only consider those who meet the criteria set forth in this policy.
  3. The Superintendent is hereby given the authority to admit or deny any student’s admission in accordance with this policy.
  4. The District will charge tuition for out-of-district students per statute. The tuition for a child with a disability will be determined under the rules adopted by the Superintendent of Public Instruction for the calculation of tuition for special education pupils. Tuition charges will not apply to students who were already enrolled as out-of- district students on September 1, 2021, for the duration of their enrollment in Belgrade Schools. If the student un-enrolls, then re-enrolls, the tuition charges will apply.
  5. Out-of-district students accepted under this policy will be subject to adherence to school and District policies.
  6. Acceptance of an out-of-district Student is for one school year. All out-of-district students must apply for enrollment at the beginning of each school year and acceptance shall be based on compliance with the applicable criteria for admission of out-of-district students. Admission for one school year does not mean the student will be accepted the following school year.
  7. Except students with disabilities admitted based on situation D above, any out-of-district attendance may be disapproved whenever the accreditation of the school will be adversely affected by acceptance of the child due to insufficient room, overcrowding or when to do so would require the hiring of additional staff.
  8. Acceptance of an out-of-district student does not imply or guarantee that transportation will be provided. Any transportation that is provided to an out-of-district student may be charged to and paid by the parent, guardian or entity paying tuition in accordance with the District’s Transportation policies.
  9. The Montana High School Association sets regulations pertaining to student eligibility for participation in speech and athletics. The District follows those regulations and does not assure that out-of-district students will be eligible for participation in MHSA-sanctioned activities.
  10. The District has a right to refuse a student who is on the Sex or Violent Offender Registry or whose name has been expunged from the Registry.
  11. All out-of-district students allowed to enroll pursuant to this policy shall be subject to the same rules and regulation as all other students and subject to the same disciplinary rules and procedures.
  12. Where tuition is required to be paid by a parent or guardian, the full amount of tuition may be paid in full at the time of enrollment or in seven monthly installments to be paid in full no later than March 1 of the school year. For all students attending with discretionary approval, if tuition is not paid in full by March 1, of the school year the student shall be dropped from the rolls of the District and the student will not be considered for future enrollment. 

 

Cross Reference:  3115 Out-of-District Attendance with Discretionary Approval
                              4550 Registered Sex or Violent Offenders
                              3120 Compulsory Attendance



Legal Reference:   MCA 20-5-314 Reciprocal Attendance Agreement
                               MCA 20-5-316 Out-of-State Tuition
                               MCA 20-5-320 Attendance with Discretionary Approval
                               MCA 20-5-321 Attendance with Mandatory Approval
                               MCA 20-5-322 Residence Determination Notification-Appeal for Attendance Agreement
                               MCA 20-5-323 Tuition and Transportation Rates
                               MCA 20-5-503 Caretaker relative educational authorization affidavit – use – immunity - format
                               MCA 20-7-401 Definitions
                               ARM 10.10.301 Calculating Tuition Rates
                               ARM 10.10.301B Out-of-District Attendance Agreements
                               ARM 10.16.1314 Special Education Tuition Rates
                               ARM 10.16.3122 LEA Responsibility for Students with Disabilities McKinney-Vento Homeless Assistance Act 42 USC 11431 et seq

 

Exhibit 8.10 Policy 3114P

BELGRADE PUBLIC SCHOOLS    3114P

STUDENTS

Out-of-District Attendance

Out-of-District Student Enrollment

It is the building principal’s responsibility for assuring out-of-district students are identified per Policy #3114. Each principal shall designate someone in their respective building(s) with enforcing the provisions of this policy. If a student does not meet the residency requirements, they are considered out-of-district. If an out-of-district student is allowed to attend Belgrade Public Schools per Policy #3114, the attached Attendance Agreement (State Form FP-14.1 or FP-14.2), 3114F2 or 3114F3, must be completed.

A student whose legal residence changes to another district during the school year may remain in the Belgrade Public Schools on a tuition basis until the end of the current school year. If it is determined during the school year that a student lives outside the district boundaries, the student may remain in the Belgrade Public Schools on a tuition basis until the end of the current school year.

All students residing within the district are provided with equal access to public education, without regard to their own citizenship or immigration status, or that of their parents or guardians. Specifically:

  • no students are barred from enrolling in the district on the basis of their own citizenship or immigration status or that of their parents or guardians;
  • the district will not ask about a student’s citizenship or immigration status, or that of their parents or guardians, to establish residency within the district; and
  • any documentation necessary to determine geographic residency within district boundaries for enrollment purposes does not include any requirement that a student provide a visa or other proof of U.S. citizenship or U.S. residency to be enrolled in any district school.

Attendance Agreement - Completion Procedures

The building principal or their designee is responsible for the completion of Sections 1 and III c. of the Attendance Agreement. If the student will receive special education services, Section III c. should be so marked. Once Sections I and III c. are completed, the Attendance Agreement should be sent to Business Services for completion of the rest of the form. If the Special Services section is marked, the Director of Special Services will determine the level of service. Business Services will be responsible for billing and collection of any tuition amount.

Tuition Rates

The tuition rate paid by parents and districts for placement of non resident students is calculated at 20% of the tuition per ANB amount. See Mont. Code Ann. §20 5 320 and §20 5 321(1)(a c). Tuition rates are set by the Office of Public Instruction annually. Tuition Rates for 2021-2022 are as follows:

Regular Education Students
  K-6 7-12
2021-22 $1,213.21 $1,539.21

Special Education Students:

The Finance Director after consulting with the Director of Special Education, shall use (State Form FP14A), 3114F4, to determine the amount which will be charged for students with disabilities in addition to the regular tuition rate.

Exhibit 8.11 Policy 3114F1

Caretaker Relative Educational Authorization Affidavit            3114F1
Belgrade School District #44

The completion and signing of the affidavit before a notary public are sufficient to authorize educational enrollment and services and school-related medical care for the named child. Please print clearly.

The child named below lives in my home, and I am eighteen (18) years of age or older.

  • Name of child:            
  • Child’s date of birth:        
  • My name (caretaker relative):          
  • My date of birth:        
  • My home address:              
  • My relationship to the child:      

(The caretaker relative must be an individual related by blood, marriage, or adoption by another individual to the child whose care is undertaken by the caretaker relative, but who is not a parent, foster parent, stepparent, or legal guardian of the child.)

I hereby certify that this affidavit is not being used for the purpose of circumventing school residency laws, to take advantage of a particular academic program or athletic activity, or for an otherwise unlawful purpose.

  • The child was subject to formal disciplinary action, including suspension or expulsion, at the child’s previous school. The school may either implement the previous school district’s disciplinary action without further due process or hold a hearing and determine whether the student’s conduct in the previous school district merits denial of enrollment. If the district decides to enroll the child, then the school may require the child to comply with a behavior contract as a condition of enrollment.

A caretaker relative of a child who has voluntarily been given custody of the child by a parent (Check the following if true, all must be checked for this affidavit to apply):

  • in leaving the child with the caretaker relative, the parent expressed no definite time period in which the parent would return for the child;
  • the child is residing with the caretaker relative on a full-time basis;
  • the caretaker relative is unable to contact either of the parents after the parents voluntarily leave the child with the caretaker relative or a parent whom the caretaker relative is able to contact is unable or unwilling to regain custody of the child;
  • no adequate provision, such as the appointment of a guardian ad litem or execution of a power of attorney, has otherwise been made for the educational needs of the child; and
  • a caretaker relative educational authorization affidavit is completed in compliance with 20-5-503.

DO NOT SIGN THIS FORM IF ANY OF THE ABOVE STATEMENTS ARE INCORRECT, OR YOU WILL BE COMMITTING A CRIME PUNISHABLE BY A FINE, IMPRISONMENT, OR BOTH.

I declare under penalty of false swearing under the laws of Montana that the foregoing is true and correct. Signed this    day of    , 20_ _.  (Signature of caretaker relative)

STATE OF MONTANA ): ss.

)

County of________________

On this______day of_____, 20_____, before me, a Notary Public for the state of Montana, personally appeared_____, known to me to be the person named in the foregoing Educational Authorization Affidavit, and acknowledged to me that_____executed the same as_____free act and deed for the purposes therein mentioned.

IN WITNESS THEREOF, I have hereunto set my hand and affixed my notarial seal the day and year in this certificate first above written.

_____(name)

NOTARY PUBLIC for the state of Montana

Residing at _____, Montana

My commission expires:_____

NOTES:

  1. Completion of this affidavit does not affect the rights of the child’s parents or legal guardian regarding the care, custody, and control of the child and does not mean that the caretaker relative has legal custody of the child.
  2. A person who relies on this affidavit has no obligation to make any further inquiry or investigation.
  3. The completed affidavit is effective for the earlier of:
    • The end of the first school year after delivery of the affidavit to a school district;
    • Until it has been revoked by the caretaker relative; or
    • Until the child no longer resides with the caretaker relative.
  4. If the child stops living with you, you shall notify anyone to whom you have given this affidavit.

Exhibit 8.12 Policy 3114F2

STUDENT ATTENDANCE AGREEMENT (FP-14.1)              3114F2

PARENT PLACEMENT OR DISTRICT TO DISTRICT AGREEMENT

School Year 20_____- 20_____

SECTION I: TO BE COMPLETED BY PARENT/GUARDIAN

I request that the following student be allowed to attend a school district outside the student’s district of residence:

  • Student Name (last, first, middle initial)
  • Birthdate
  • Parent/Guardian
  • Address (Physical)
  • Student Address (Group Home Only)

Parent/Guardian Signature

This agreement will be returned to the parent/guardian after acceptance by the district of choice and will specify the costs, if any, which will be charged to the parent/guardian for attendance. If the student attends under this agreement, the parent/guardian agrees to pay the costs, if any, charged to the parent/guardian under the terms of this agreement.

  • Signature of Parent/Guardian          
  • Date:      

SECTION II: TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

  • Student State ID
  • Student Grade
  • District of Choice/Placement
  • District of Residence
  • Individual Making Request
    • Parent/Guardian
    • District
  • Student Placement
    • Group Home Placement
    • District to District Placement
  • Enrollment Start Date
  • Annual Pupil Instruction Days

SECTION III: TRANSPORTATION - TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

NO TRANSPORTATION will be provided. Parent/guardian will transport at own expense (Go to Section IV)

Transportation Provided by District of Choice/Placement

  • Bus Service at No Cost
  • Bus Service, charging_____parent/guardian OR
  • District of Residence $_____per _____(attach payment schedule)
  • Bus Service, charging State of Montana $_____per year (over-schedule costs only – attach documentation of costs) Mileage reimbursement to the parent/guardian under a TR-4 Individual Transportation Contract (3 miles from school/bus stop)

Transportation Provided by District of Residence

  • Bus Service at No Cost
  • Bus Service, charging parent/guardian $_____per_____(attach payment schedule)
  • Mileage reimbursement to the parent/guardian under a TR-4 Individual Transportation Contract (more than 3 miles school/bus stop)

SECTION IV: TUITION COSTS – TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

Type of Agreement
(Check one and indicate the annual amounts of Regular Education, Special Rate and Total Annual Tuition)
 
Regular Education
Rate
 
Special Rate
(Attach FP-14A)
 
Total Annual Tuition
(Regular Education
Rate + Special Rate)
Parent/Guardian Request
Discretionary – Parent/Guardian requests to enroll student outside District of Residence
Tuition Waived
$
  $
(Parent/Guardian)
Mandatory – Student to attend same school system as high school or elementary age sibling(s) attends Tuition Waived
$
  $
(Parent/Guardian)

Mandatory – Student lives closer to school of choice and at least 3 miles from resident district school AND

District of Residence does not provide transportation
Tuition Waived
$
$ $
(District of Residence)
Mandatory – Geographic barrier prohibits attendance in District of Residence Tuition Waived
$
$ $
(District of Residence)

Group Home Placement

$
(District of Residence)
$
(State of Montana)
$
(Total)

District to District Placement

Tuition Waived
$
$ $
(District of Residence)

SECTION V: AGREEMENTS AND SIGNATURES

Transportation and tuition will be charged as indicated in Sections III and IV.

  1. District of Choice/Placement
    • The Board of Trustees
      • Approves this Student Attendance Agreement
      • Disapproves this Student Attendance Agreement
    • Board Chair
    • Signature
    • Date
  2. District Residence
    • The Board of Trustees
      • Approves this Student Attendance Agreement
      • Disapproves this Student Attendance Agreement
      • Acknowledges receipt of this Student Attendance Agreement
    • Board Chair
    • Signature
    • Date

District of Residence Determination (check one):

  • The residence of the minor's parents
  • If one of the parents is deceased or the parents do not share the same residence, the residence of the parent having legal custody
  • If there is a dispute over which parent determines the child's residence, the address of the parent with primary residential custody as determined by the court is the child's residence

Exhibit 8.13 Policy 3114F3

STUDENT ATTENDANCE AGREEMENT (FP-14.2)              3114F3

FOSTER OR GROUP HOME PLACEMENT BY STATE AGENCY/COURT

School Year 20_____- 20_____

SECTION I: TO BE COMPLETED BY OFFICIAL OF STATE AGENCY/COURT

I request that the following student be allowed to attend a school district outside the student’s district of residence:

  • Student Name (last, first, middle initial)
  • Birthdate
  • Address of Foster/Group Home
    • Student Address

Complete one of the following using the District of Residence determination on page 2:

  • Parental Rights Not Terminated
    • Parent Address
  • Parental Rights Terminated
    • Address of Court
  • Placing Agency
    • Name of Agency
    • Name of Caseworker
    • Phone Number
    • Agency Address
  • Signature
    • Signature of Official of State Agency/Court
    • Date

SECTION II: TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

  • Student State ID
  • Student Grade
  • District of Choice/Placement
  • District of Residence
  • Individual Making Request
    • Court
    • State Agency
  • Student Placement
    • Group Home Placement
    • Foster Home Placement
  • Enrollment Start Date
  • Annual Pupil Instruction Days

SECTION III: TRANSPORTATION – TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

NO TRANSPORTATION will be provided. Parent/guardian will transport at own expense (Go to Section IV)

Transportation Provided by District of Choice/Placement

  • Bus Service at No Cost
  • Bus Service, charging_____District of Residence $_____per _____(attach payment schedule)
  • Bus Service, charging State of Montana $_____per year (over-schedule costs only – attach documentation of costs)
  • Mileage reimbursement to the parent/guardian under a TR-4 Individual Transportation Contract (3 miles from school/bus stop)

Transportation Provided by District of Residence

  • Bus Service at No Cost
  • Mileage reimbursement to the parent/guardian under a TR-4 Individual Transportation Contract (more then 3 miles from school/bus stop)

SECTION IV: TUITION COSTS – TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

Type of Agreement
(Enter the annualized tuition rate
for each section)

Regular Education
Rate
 
Special Rate
(Attach FP-14A)
 
Total Annual Tuition
(Regular Education Rate
+ Special Rate)
Foster/Group Home Placement $
(District of Residence)
$
(State of Montana)
$
(Total)

SECTION V: AGREEMENTS AND SIGNATURES

Transportation and tuition will be charged as indicated in Sections III and IV.

  1. District of Choice/Placement
    • The Board of Trustees
      • Approves this Student Attendance Agreement
      • Disapproves this Student Attendance Agreement
    • Board Chair
    • Signature
    • Date
  2. District Residence
    • The Board of Trustees
      • Acknowledges receipt of this Student Attendance Agreement
    • Board Chair
    • Signature
    • Date

District of Residence Determination (check one):

  • The residence of the minor's parents.
  • If one of the parents is deceased or the parents do not share the same residence, the residence of the parent having legal custody.
  • If there is a dispute over which parent determines the child's residence, the address of the parent with primary residential custody as determined by the court is the child's residence.
  • If there is no court order and no custody arrangement has been made, the resident district is where the student was residing before being placed in foster care, a group home, a hospital, or residential facility.
  • The district of residence for a child following the termination of parental rights is the physical location of the district court that ordered the termination in accordance with 40 Opinion Attorney General No. 69 at 277 (1984).
  • If parental rights have not been terminated and no information can be found regarding the address of parent/guardian, the district of residence is determined by the physical location of the placing agency.

Exhibit 8.14 Policy 3114F4

SPECIAL TUITION RATES (FP-14A)            3114F4

School Year 20_____- 20_____

SECTION I: STUDENT INFORMATION

(1) Student Name (Last, First, MI) (2) Birthdate (mm/dd/yyyy) (3) Grade (4) State ID

SECTION II: SPECIAL EDUCATION ADD-ON RATE (CHOOSE ONE: OPTION A, B, OR C)

Option A – At Least Half-Time Special Education Services (max 30 hours per week, 15 if PK or KH)

(5) PK or KH, 7.5-15 hrs/week on IEP [(             hrs per week/15)x(5a)] $
(6) Grades KF-8, 15-30 hrs/week on IEP [(             hrs per week/30x(5a)] $
(7) Grades 7-8 (accredited), 15-30 hrs/week on IEP [(             hrs per week/30x(5b)] $
(8) Grades 9-12, 15-30 hrs/week on IEP [(             hrs per week/30x(5b)] $
(9) Option A - Total Special Rate: Enter on FP-14, Section IV $

Option B – Actual Cost of Unique Special Education Services

  Services Explanation of Details Cost
(10)

Staff Salary (Usually One-on-One)

  $
(11)

Staff Insurance and Workers’ Comp.

  $
(12) Support Services Salary   $
(13)

Support Services Insurance and Workers’ Comp.

  $
(14)

Special Assistive Technology and Equipment

  $
(15) Special Supplies   $
(16)

Transportation Aide Salary, Insurance and Workers’ Comp.

  Include on FP-14, Section III
(17) Other (Explain)   $
(18) Total Actual Cost (Annual) Sum (10) through (17) $
(19) Less: 120% of the Tuition Per ANB amount (1/2 for PK or KH) $
(20) Option B - Total Special Rate: (18-19) Enter on FP-14, Section IV $

Option C – Specialized School District Programs (Requires OPI Approval)

(21) Per Pupil Program Cost (Annual) $
(22) Less: 120% of the Tuition Per ANB amount (1/2 for PK or KH) $
(23) Option C - Total Special Rate: (21-22) Enter on FP-14, Section IV $

SECTION III: PROGRAMS EXCEEDING AVERAGE DISTRICT COST – STUDENTS WITHOUT DISABILITIES

  Services Explanation of Details Cost
(24) Staff Salary   $
(25) Staff Insurance and Workers’ Comp.   $
(26) Support Services Salary   $
(27)

Support Services Insurance and Workers’ Comp.

  $
(28) Special Equipment   $
(29) Special Supplies   $
(30)

Transportation Aide Salary, Insurance and Workers’ Comp.

  Include on FP-14, Section III
(31) Other (Explain)   $
(32) Total Actual Cost (Annual) Sum (24) through (31) $
(33) Less: 120% of the Tuition Per ANB amount (1/2 for PK or KH) $
(34) Programs Exceeding Av. District Cost - Total Special Rate ($2,500 max): (32-33) Enter on FP-14, Section IV $

Instructions:

  1. Complete Section I.
  2. Complete one of Section II, Option A, B or C or Section III and determine the correct Special Tuition Rate.
  3. Enter the Special Rate from lines 9, 20, 23, 34 into Section IV of the FP-14 Student Attendance Agreement.

Notes:

  1. Actual costs under option B include costs of service unique to the student, including specialized one-on-one staff, equipment and supplies. It does not include ordinary special education services, such as teacher salaries and benefits and commonly used special education equipment.
  2. Option C requires approval from the OPI. Submit program description and complete budget for approval.
  3. Click HERE for ANB and Tuition Per ANB amounts.

Exhibit 8.15 Policy 3115

BELGRADE PUBLIC SCHOOLS STUDENTS               3115

Out-of-District Attendance with Discretionary Approval

The Board of Trustees of the Belgrade Public Schools, recognizing that an educational requirement of its resident students includes the need for an orderly educational process and environment, free from disruption, overcrowding and any kind of violence or disruptive influences, hereby establishes criteria on the admission of out-of-district students. The Board recognizes that out-of-district student sections of the statutes contain both mandatory and discretionary provisions and directs the administration to follow the following definitions and procedures in discretionary situations.

Definitions

An out-of-district student is one who lives with a parent, legal guardian or spouse outside of the District boundaries or who lives in the District but whose parent, legal guardian (see Policy #3114 for Guardian definition) or spouse resides elsewhere.

A minor child’s district of residence is generally determined by the residence of the parents or legal guardians or a marital relationship with an adult, or as otherwise determined by Court Order. A person’s residence is the place where a person remains when not called elsewhere for labor or other special or temporary purpose and to which the person returns in seasons of repose (Sec. 1-1-215, M.C.A.)

A Special Power of Attorney conveys certain enumerated powers and authority to a third party to act on behalf of a minor child for school purposes. For a child in the care of a third party with a Special Power of Attorney the residence of the legal parent or legal guardian determines the residency of the child for purposes of tuition. A Special Power of Attorney does not create the relationship of Guardian to the holder thereof.

Out-of-District Attendance with Discretionary Approval

Out-of-district students not falling under mandatory provisions of Montana State Law, Administrative Rule or Board Policy #3114 will be denied enrollment with the following exceptions:

  1. Students, in grade 12 who have been residents of the School District for at least one full semester immediately prior to moving from the District, will be allowed to attend BSD44 on a tuition basis, for their final year of high school. Students, in grade 8 who have been residents of the School District for at least one full semester immediately prior to moving from the District and who move to a K-8 District that feeds into Belgrade High School District, will be allowed to attend 8th grade in Belgrade on a tuition basis.
  2. Students who live full time within the Belgrade School District boundaries, but whose parents live outside the District may be admitted and charged tuition.
  3. Students in grades 6-8 whose resident district is a non-operating district within Belgrade High School District #44 will be allowed to attend Belgrade Public Schools provided the resident district agrees to pay the tuition.
  4. Students whose parents are at least .50 FTE employees of the District who are scheduled at least 20 hours per week may attend on a tuition basis.
  5. A student who lives within the District with their parent(s) during the school week may be admitted with the payment of tuition. Parents will be required to complete a declaration under penalty of perjury that the student and parent(s) live in the District during the school week.

General Provisions

  1. An out-of-district student will not be admitted until an Out-of-District Attendance Agreement has been completed. When admitting an out-of-district student, the District shall utilize form FP-14.1 or FP-14.2 prepared by the Office of Public Instruction.
  2. Except as provided by law, admission to Belgrade Public Schools as an out-of-district student is a privilege (MCA 20-5-320). As such, the Belgrade School District will screen all out-of-district students and only consider those who meet the criteria set forth in this policy.
  3. The Superintendent or designee is hereby given the authority to admit or deny any student’s admission in accordance with this policy.
  4. The District will charge tuition for out-of-district students per statute. The tuition for a child with a disability will be determined under the rules adopted by the Superintendent of Public Instruction for the calculation of tuition for special education pupils. Tuition charges will not apply to students who were already enrolled as out-of- district students on September 1, 2021, for the duration of their enrollment in Belgrade Schools. If the student un-enrolls, then re-enrolls, the tuition charges will apply.
  5. Acceptance of out-of-district students will be contingent on the student’s good behavior, regular attendance and passing grades, and adherence to school and District policies. Violation of any of these contingencies or truancy violations may result in a student being dropped from school immediately and the unused portion of the tuition refunded.
  6. Acceptance of an out-of-district Student is for one school year. All out-of-district students must apply for enrollment at the beginning of each school year and acceptance shall be based on compliance with the applicable criteria for admission of out-of-district students and space availability. Admission for one school year does not mean the student will be accepted the following school year.
  7. Any out-of-district attendance may be disapproved whenever the accreditation of the school will be adversely affected by acceptance of the child due to insufficient room, overcrowding or when to do so would require the hiring of additional staff.
  8. Acceptance of an out-of-district student does not imply or guarantee that transportation will be provided. Any transportation that is provided to an out-of-district student may be charged to and paid by the parent, guardian or entity paying tuition in accordance with the District’s Transportation policies.
  9. The Montana High School Association sets regulations pertaining to student eligibility for participation in speech and athletics. The District follows those regulations and does not assure that out-of-district students will be eligible for participation in MHSA-sanctioned activities. 
  10. The District has a right to refuse a student who is on the Sex or Violent Offender Registry or whose name has been expunged from the Registry.
  11. All out-of-district students allowed to enroll pursuant to this policy shall be subject to the same rules and regulation as all other students and subject to the same disciplinary rules and procedures.
  12. Where tuition is required to be paid by a parent or guardian, the full amount of tuition may be paid in full at the time of enrollment or in monthly installments to be paid in full according to the payment agreement. For all students attending with discretionary approval, if tuition is not paid in full according to the payment agreement the student shall be dropped from the rolls of the District and the student will not be considered for future enrollment. The Superintendent or designee shall adopt procedures for consistent payment deadlines.

 

 

Cross Reference:     3114 Out-of-District Attendance with Mandatory Approval 4550 Registered Sex or Violent Offenders
                                 3120 Compulsory Attendance



Legal Reference:     MCA 20-5-314 Reciprocal Attendance Agreement
                                 MCA 20-5-316 Out-of-State Tuition
                                 MCA 20-5-320 Attendance with Discretionary Approval
                                 MCA 20-5-321 Attendance with Mandatory Approval
                                 MCA 20-5-322 Residence Determination Notification-Appeal for Attendance Agreement
                                 MCA 20-5-323 Tuition and Transportation Rates
                                 MCA 20-7-401 Definitions
                                 ARM 10.10.301 Calculating Tuition Rates
                                 ARM 10.10.301B Out-of-District Attendance Agreements
                                 ARM 10.16.1314 Special Education Tuition Rates
                                 ARM 10.16.3122 LEA Responsibility for Students with Disabilities McKinney-Vento Homeless Assistance Act 42 USC 11431 et seq

Exhibit 8.16 Policy 3115P

BELGRADE PUBLIC SCHOOLS STUDENTS                 3115P

Out-of-District Attendance

Out-of-District Student Enrollment

It is the building principal’s responsibility for assuring out-of-district students are identified per Policy #3115. Each principal shall designate someone in their respective building(s) with enforcing the provisions of this policy. If a student does not meet the residency requirements, they are considered out-of-district. If an out-of-district student is allowed to attend Belgrade Public Schools per Policy #3115, the attached Attendance Agreement (State Form FP-14.1 or 14.2), 3115F3 or 3115F4, must be completed.

A student whose legal residence changes to another district during the school year may remain in the Belgrade Public Schools on a tuition basis until the end of the current school year. If it is determined during the school year that a student lives outside the district boundaries, the student may remain in the Belgrade Public Schools on a tuition basis until the end of the current school year.

All students residing within the district are provided with equal access to public education, without regard to their own citizenship or immigration status, or that of their parents or guardians. Specifically:

  • no students are barred from enrolling in the district on the basis of their own citizenship or immigration status or that of their parents or guardians;
  • the district will not ask about a student’s citizenship or immigration status, or that of their parents or guardians, to establish residency within the district; and
  • any documentation necessary to determine geographic residency within district boundaries for enrollment purposes does not include any requirement that a student provide a visa or other proof of U.S. citizenship or U.S. residency to be enrolled in any district school.

Out –of-District Enrollment for Students Whose Parents are Employees of the District

Students whose parents are employees of the District may attend on a tuition basis under the provisions set forth in District Policy #3115. An employee must work a minimum of .50 full-time equivalent for a child to be accepted for out-of-district attendance with tuition. Termination of employment will result in termination of discretionary out- of-district attendance at the end of the current grading period. If tuition is not paid for out-of-district attendance students, approval will be revoked at the end of the current grading period.

Attendance Agreement - Completion Procedures

The building principal or their designee is responsible for the completion of Sections 1 and III c. of the Attendance Agreement. If the student will receive special education services, Section III c. should be so marked. Once Sections I and III c. are completed, the Attendance Agreement should be sent to Business Services for completion of the rest of the form. If the Special Services section is marked, the Director of Special Services will determine the level of service. Business Services will be responsible for billing and collection of any tuition amount.

Tuition Rates

The tuition rate paid by parents and districts for placement of non resident students is calculated at 20% of the tuition per ANB amount. See Mont. Code Ann. §20 5 320 and §20 5 321(1)(a c). Tuition rates are set by the Office of Public Instruction annually. Tuition Rates for 2021-2022, are as follows:

  K-6 7-12
2021-2022 $1,213.21 $1,539.21

Special Education Students:

The Executive Director of Operations, after consulting with the Director of Special Education, shall use (State Form FP14A), 3115F5 to determine the amount which will be charged for students with disabilities in addition to the regular tuition rate.

Exhibit 8.17 Policy 3115F1

EDUCATIONAL AUTHORIZATION AFFIDAVIT            3115F1

Belgrade School District #44

The completion and signing of the affidavit before a notary public are sufficient to authorize educational enrollment and services and school-related medical care for the named child. Please print clearly.

The following information is provided about the child:

  • Name of child:
  • Child’s date of birth:      

I declare that I am the parent/guardian of the above child, that I am at least 18 years of age, and that I have authority to delegate and authorize the following named person to temporarily make educational and school related medical care decisions on behalf of my child:

  • My name (Parent):
  • My date of birth:
  • My home address:      

Declaration of Consent:

I,_____, hereby authorize the following named person to make educational enrollment, services and implementation decisions as well as school-related medical care decisions on my behalf for my child. This consent shall include but not be limited to curriculum decisions, attendance issues, disciplinary matters, giving consent that may be necessary for classroom, co-curricular or extra-curricular participation, emergency and non-emergency health care decisions arising at school or school functions or school related activities. I declare that the authorized adult is eighteen (18) years of age or older. This authorization shall be effective commencing on_____, 20_____ and terminating on_____, 20_____.

  • Authorized Adult’s Name:      
  • Date of birth:          
  • Social Security Number:          
  • Address:                
  • Phone Number:              

I hereby certify that this affidavit is not being used for the purpose of circumventing school residency laws, to take advantage of a particular academic program or athletic activity, or for an otherwise unlawful purpose.

The child was subject to formal disciplinary action, including suspension or expulsion, at the child’s previous school. The school may either implement the previous school district’s disciplinary action without further due process or hold a hearing and determine whether the student’s conduct in the previous school district merits denial of enrollment. If the district decides to enroll the child, then the school may require the child to comply with a behavior contract as a condition of enrollment.

DO NOT SIGN THIS FORM IF ANY OF THE ABOVE STATEMENTS ARE INCORRECT, OR YOU WILL BE COMMITTING A CRIME PUNISHABLE BY A FINE, IMPRISONMENT, OR BOTH.

I declare under penalty of false swearing under the laws of Montana that the foregoing is true and correct. Signed this    day of    , 20_ _.  (Signature of Parent)

STATE OF MONTANA ): ss.

)

County of________________

On this______day of_____, 20_____, before me, a Notary Public for the state of Montana, personally appeared_____, known to me to be the person named in the foregoing Educational Authorization Affidavit, and acknowledged to me that_____executed the same as_____free act and deed for the purposes therein mentioned.

IN WITNESS THEREOF, I have hereunto set my hand and affixed my notarial seal the day and year in this certificate first above written.

_____(name)

NOTARY PUBLIC for the state of Montana

Residing at _____, Montana

My commission expires:_____

NOTES:

  1. Completion of this affidavit does not affect the rights of the child’s parents or legal guardian regarding the care, custody, and control of the child and does not mean that the caretaker relative has legal custody of the child.
  2. A person who relies on this affidavit has no obligation to make any further inquiry or investigation.
  3. The completed affidavit is effective for the earlier of:
    • The end of the first school year after delivery of the affidavit to a school district;
    • Until it has been terminated by the terms specified herein; whichever event is first to occur.

Exhibit 8.18 Policy 3115F2

Minor Child Lives in District with Individual Other Then Parent        3115F2

Minor Child Lives in District with Individual Other Then Parent

  1. Relative
    1. Educational Authorization Affidavit 3115F Tuition Student Attendance Agreement (FP-14) (Parent resides out of District)

    2. Guardianship No Tuition (In contact with Parent or otherwise able to locate parent) Need Legal Court Document

    3. Caretaker Relative Ed Auth. Affidavit 3114F No Tuition Student Attendance Agreement (FP-14) (Parent of the child has left the child with me and has expressed no definite time period when the parent will return for the child)

  2. Non-Relative
    1. Educational Authorization Affidavit 3115F Tuition Student Attendance Agreement (FP-14) (Parent resides out of District)

    2. Guardian No Tuition Need Legal Court Document

  3. Self
    1. Homeless No Tuition McKinney-Vento

    2. Emancipated Minor No Tuition Need Legal Document

 

Educational Authorization Affidavit is Power of Attorney required by District

Rules may be different for children with disabilities

Exhibit 8.19 Policy 3115F3

STUDENT ATTENDANCE AGREEMENT (FP-14.1)                      3115F3
PARENT PLACEMENT OR DISTRICT TO DISTRICT AGREEMENT
School Year 20_____ - 20_____


SECTION I: TO BE COMPLETED BY PARENT/GUARDIAN
I request that the following student be allowed to attend a school district outside the student’s district of residence:

  • Student Name (last, first, middle initial)
  • Birthdate
  • Parent/Guardian
  • Address (Physical)
  • Student Address (Group Home Only)

Parent/Guardian Signature

This agreement will be returned to the parent/guardian after acceptance by the district of choice and will specify the costs, if any, which will be charged to the parent/guardian for attendance. If the student attends under this agreement, the parent/guardian agrees to pay the costs, if any, charged to the parent/guardian under the terms of this agreement.

  • Signature of Parent/Guardian          
  • Date:      

SECTION II: TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

  • Student State ID
  • Student Grade
  • District of Choice/Placement
  • District of Residence
  • Individual Making Request
    • Parent/Guardian
    • District
  • Student Placement
    • Group Home Placement
    • District to District Placement
  • Enrollment Start Date
  • Annual Pupil Instruction Days

SECTION III: TRANSPORTATION - TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

NO TRANSPORTATION will be provided. Parent/guardian will transport at own expense (Go to Section IV)

Transportation Provided by District of Choice/Placement

Transportation Provided by District of Choice/Placement

  • Bus Service at No Cost
  • Bus Service, charging_____parent/guardian OR
  • District of Residence $_____per _____(attach payment schedule)
  • Bus Service, charging State of Montana $_____per year (over-schedule costs only – attach documentation of costs) Mileage reimbursement to the parent/guardian under a TR-4 Individual Transportation Contract (3 miles from school/bus stop)

Transportation Provided by District of Residence

  • Bus Service at No Cost
  • Bus Service, charging parent/guardian $_____per_____(attach payment schedule)
  • Mileage reimbursement to the parent/guardian under a TR-4 Individual Transportation Contract (more than 3 miles school/bus stop)

SECTION IV: TUITION COSTS – TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

Type Agreement
(Check one and indicate the annual amounts of Regular
Education, Special Rate and Total Annual Tuition)
Regular Education
Rate
 
Special Rate
(Attach FP-14A)
 
Total Annual Tuition
(Regular Education
Rate + Special Rate)

Parent/Guardian Request
Discretionary – Parent/Guardian requests to enroll student outside District of Residence

Tuition Waived
$
  $
(Parent/Guardian)
Mandatory – Student to attend same school system as high school or elementary age sibling(s) attends Tuition Waived
$
  $
(Parent/Guardian)

Mandatory – Student lives closer to school of choice and at least 3 miles from resident district school AND
District of Residence does not provide transportation

Tuition Waived
$
$ $
(District of Residence)
Mandatory – Geographic barrier prohibits attendance in District of Residence Tuition Waived
$
$ $
(District of Residence)

Group Home Placement

$
(District of Residence)
$
(State of Montana)
$
(Total)

District to District Placement

Tuition Waived
$
$ $
(District of Residence)

SECTION V: AGREEMENTS AND SIGNATURES

Transportation and tuition will be charged as indicated in Sections III and IV.

  1. District of Choice/Placement
    • The Board of Trustees
      • Approves this Student Attendance Agreement
      • Disapproves this Student Attendance Agreement
    • Board Chair
    • Signature
    • Date
  2. District Residence
    • The Board of Trustees
      • Approves this Student Attendance Agreement
      • Disapproves this Student Attendance Agreement
      • Acknowledges receipt of this Student Attendance Agreement
    • Board Chair
    • Signature
    • Date

District of Residence Determination (check one):

  • The residence of the minor's parents
  • If one of the parents is deceased or the parents do not share the same residence, the residence of the parent having legal custody
  • If there is a dispute over which parent determines the child's residence, the address of the parent with primary residential custody as determined by the court is the child's residence

Exhibit 8.20 Policy 3115F4

STUDENT ATTENDANCE AGREEMENT (FP-14.2)                    3115F4
FOSTER OR GROUP HOME PLACEMENT BY STATE AGENCY/COURT
School Year 20_____- 20_____

SECTION I: TO BE COMPLETED BY OFFICIAL OF STATE AGENCY/COURT
I request that the following student be allowed to attend a school district outside the student’s district of residence:

I request that the following student be allowed to attend a school district outside the student’s district of residence:

  • Student Name (last, first, middle initial)
  • Birthdate
  • Address of Foster/Group Home
    • Student Address

Complete one of the following using the District of Residence determination on page 2:

  • Parental Rights Not Terminated
    • Parent Address
  • Parental Rights Terminated
    • Address of Court
  • Placing Agency
    • Name of Agency
    • Name of Caseworker
    • Phone Number
    • Agency Address
  • Signature
    • Signature of Official of State Agency/Court
    • Date

SECTION II: TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

  • Student State ID
  • Student Grade
  • District of Choice/Placement
  • District of Residence
  • Individual Making Request
    • Court
    • State Agency
  • Student Placement
    • Group Home Placement
    • Foster Home Placement
  • Enrollment Start Date
  • Annual Pupil Instruction Days

SECTION IV: TUITION COSTS – TO BE COMPLETED BY DISTRICT OF CHOICE/PLACEMENT

Type of Agreement
(Enter the annualized tuition rate
for each section)

Regular Education
Rate
 
Special Rate
(Attach FP-14A)
 
Total Annual Tuition
(Regular Education Rate
+ Special Rate)
Foster/Group Home Placement $
(District of Residence)
$
(State of Montana)
$
(Total)

SECTION V: AGREEMENTS AND SIGNATURES

Transportation and tuition will be charged as indicated in Sections III and IV.

  1. District of Choice/Placement
    • The Board of Trustees
      • Approves this Student Attendance Agreement
      • Disapproves this Student Attendance Agreement
    • Board Chair
    • Signature
    • Date
  2. District Residence
    • The Board of Trustees
      • Acknowledges receipt of this Student Attendance Agreement
    • Board Chair
    • Signature
    • Date

District of Residence Determination (check one):

  • The residence of the minor's parents.
  • If one of the parents is deceased or the parents do not share the same residence, the residence of the parent having legal custody.
  • If there is a dispute over which parent determines the child's residence, the address of the parent with primary residential custody as determined by the court is the child's residence.
  • If there is no court order and no custody arrangement has been made, the resident district is where the student was residing before being placed in foster care, a group home, a hospital, or residential facility.
  • The district of residence for a child following the termination of parental rights is the physical location of the district court that ordered the termination in accordance with 40 Opinion Attorney General No. 69 at 277 (1984).
  • If parental rights have not been terminated and no information can be found regarding the address of parent/guardian, the district of residence is determined by the physical location of the placing agency.

Exhibit 8.21 Policy 3115F5

SPECIAL TUITION RATES (FP-14A)            3115F5

School Year 20_____- 20_____

SECTION I: STUDENT INFORMATION

(1) Student Name (Last, First, MI) (2) Birthdate (mm/dd/yyyy) (3) Grade (4) State ID

SECTION II: SPECIAL EDUCATION ADD-ON RATE (CHOOSE ONE: OPTION A, B, OR C)

Option A – At Least Half-Time Special Education Services (max 30 hours per week, 15 if PK or KH)

(5) PK or KH, 7.5-15 hrs/week on IEP [(             hrs per week/15)x(5a)] $
(6) Grades KF-8, 15-30 hrs/week on IEP [(             hrs per week/30x(5a)] $
(7) Grades 7-8 (accredited), 15-30 hrs/week on IEP [(             hrs per week/30x(5b)] $
(8) Grades 9-12, 15-30 hrs/week on IEP [(             hrs per week/30x(5b)] $
(9) Option A - Total Special Rate: Enter on FP-14, Section IV $

Option B – Actual Cost of Unique Special Education Services

  Services Explanation of Details Cost
(10)

Staff Salary (Usually One-on-One)

  $
(11)

Staff Insurance and Workers’ Comp.

  $
(12) Support Services Salary   $
(13)

Support Services Insurance and Workers’ Comp.

  $
(14)

Special Assistive Technology and Equipment

  $
(15) Special Supplies   $
(16)

Transportation Aide Salary, Insurance and Workers’ Comp.

  Include on FP-14, Section III
(17) Other (Explain)   $
(18) Total Actual Cost (Annual) Sum (10) through (17) $
(19) Less: 120% of the Tuition Per ANB amount (1/2 for PK or KH) $
(20) Option B - Total Special Rate: (18-19) Enter on FP-14, Section IV $

Option C – Specialized School District Programs (Requires OPI Approval)

(21) Per Pupil Program Cost (Annual) $
(22) Less: 120% of the Tuition Per ANB amount (1/2 for PK or KH) $
(23) Option C - Total Special Rate: (21-22) Enter on FP-14, Section IV $

SECTION III: PROGRAMS EXCEEDING AVERAGE DISTRICT COST – STUDENTS WITHOUT DISABILITIES

  Services Explanation of Details Cost
(24) Staff Salary   $
(25) Staff Insurance and Workers’ Comp.   $
(26) Support Services Salary   $
(27)

Support Services Insurance and Workers’ Comp.

  $
(28) Special Equipment   $
(29) Special Supplies   $
(30)

Transportation Aide Salary, Insurance and Workers’ Comp.

  Include on FP-14, Section III
(31) Other (Explain)   $
(32) Total Actual Cost (Annual) Sum (24) through (31) $
(33) Less: 120% of the Tuition Per ANB amount (1/2 for PK or KH) $
(34) Programs Exceeding Av. District Cost - Total Special Rate ($2,500 max): (32-33) Enter on FP-14, Section IV $

Instructions:

  1. Complete Section I.
  2. Complete one of Section II, Option A, B or C or Section III and determine the correct Special Tuition Rate.
  3. Enter the Special Rate from lines 9, 20, 23, 34 into Section IV of the FP-14 Student Attendance Agreement.

Notes:

  1. Actual costs under option B include costs of service unique to the student, including specialized one-on-one staff, equipment and supplies. It does not include ordinary special education services, such as teacher salaries and benefits and commonly used special education equipment.
  2. Option C requires approval from the OPI. Submit program description and complete budget for approval.
  3. Click HERE for ANB and Tuition Per ANB amounts.