Bids and Requests for Proposals (RFP)
Bids and Requests for Proposals (RFP)
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PUBLIC NOTICE
REQUEST FOR PROPOSALS — OFFICIAL SPORTS MEDICINE PARTNER
BELGRADE SCHOOL DISTRICT: Belgrade High School Athletics
Belgrade School District is seeking proposals from qualified hospitals, physician groups, orthopedic practices, sports medicine clinics, and healthcare organizations to serve as the Official Sports Medicine Partner for Belgrade High School Athletics. The selected partner will provide event and travel coverage, injury evaluation, concussion management, and related sports medicine services for BHS's MHSA athletic programs.
Proposals are due October 12, 2026, by 4:00 p.m. Written questions are due by October 1, 2026.
The full RFP, including scope of services, insurance requirements, and submission instructions, is available at Click here to Navigate to our Legal Notices or by contacting Dede Semerad, Superintendent, at dsemerad@bsd44.org.
Belgrade Public Schools reserves the right to reject any or all proposals.BELGRADE SCHOOL DISTRICT
REQUEST FOR PROPOSALS
OFFICIAL SPORTS MEDICINE PARTNER
BELGRADE HIGH SCHOOL ATHLETICSIssue Date:
9.21.2026
Proposal Due Date:
10.12.2026 at 4pm
Contact Person:
Dede Semerad, Superintendent
dsemerad@bsd44.org
Mailing Address:
PO Box 166
Belgrade, MT 59714
Drop-off Address:
312 N. Weaver
Belgrade, MT 59714
Questions due in writing:
10.1.2026
Questions must be received in writing by the deadline and responses will be distributed to all proposers of record.
Proposals must be received by the Proposal Due Date and time.
Late proposals will not be accepted.
Proposals may be submitted:
- Electronically via email to dsemerad@bsd44.org with subject line “BHS Sports Medicine RFP — [Your Organization Name]”
- In hard copy delivered or mailed to the address above, clearly marked “BHS Sports Medicine RFP”
Belgrade Public Schools reserves the right to waive any informality in proposals received, to reject any or all proposals, and to accept the proposal deemed most advantageous to the district. This RFP does not constitute a binding commitment by Belgrade School District to enter into a contract. Because the District is a public entity, all information submitted in response to this RFP is considered public information and is subject to disclosure under Montana’s public records laws. Only information that a proposer specifically and clearly marks as proprietary will be treated as such, and only to the extent permitted by applicable law.
1.District Overview
Belgrade School District seeks proposals from qualified hospitals, physician groups, orthopedic practices, sports medicine clinics, and healthcare organizations interested in serving as the Official Sports Medicine Partner for Belgrade High School Athletics. The District desires a long-term partnership focused on student-athlete health, safety, injury prevention, education, and access to high-quality sports medicine services.
2. District Vision
The selected partner will collaborate with the HS Principal, Activities Director, Athletic Trainer, coaches, and parents to deliver comprehensive sports medicine services for all MHSA-sponsored programs.
We are seeking a true community partnership grounded in shared values, not just a transactional service. As our preferred sports medicine provider, your organization will gain a direct referral source for clinical care, imaging, physical therapy, and specialist services in one of Montana’s fastest-growing communities.
Given the diverse financial and operational models in sports medicine, we encourage creative, community-minded proposals that reflect the mutual value of this relationship, including high-impact brand visibility and direct patient acquisition.
3. Athletic Programs
Belgrade High School is a Class AA school located in Belgrade, MT, serving one of the fastest-growing communities in the state. BHS competes in the Montana High School Association (MHSA) as a member of the Eastern AA Conference and fields competitive teams across fall, winter and spring seasons.
- Football
- Girls’ Flag Football
- Volleyball
- Boys Basketball
- Girls Basketball
- Wrestling
- Soccer
- Baseball
- Softball
- Track & Field
- Cross Country
- Golf
- Tennis
- Cheer
- Swimming
- Dance/Color Guard
4. Scope of Services
- Supplement the District's Athletic Trainer with event coverage.
- Provide coverage for identified home contests and tournaments.
- Provide travel coverage for selected divisional and state competitions.
- Coordinate concussion evaluation and return-to-play protocols.
- Assist with emergency action planning and venue preparedness.
- Provide taping, bracing, injury evaluation, first aid, and emergency response.
- Offer coach, parent, and student education.
- Collaborate with physicians, physical therapists, and school administration.
- Recommend injury prevention and performance enhancement initiatives.
Example: Tentative # Events needing potential additional coverage for 2026-2027:
Season
Season Dates
Approx. # of events
Fall
August 14- November 25
10
Winter
November 20- March 15
5
Spring
March 15– May 31
5
5. Partnership Recognitions for consideration in Agreement
- Official Sports Medicine Partner designation
- Recognition on athletics website
- Recognition in game programs and schedules where feasible
- Public address announcements at selected home events
- Social media recognition
- Community education and sports physical opportunities
- Visibility at youth camps and wellness events
- Co-branded t-shirts, water bottles, drawstring bags, injury prevention flyers, etc.
6. Organizational and Staff Qualifications
The proposing organization must:
- Be a licensed healthcare provider in the State of Montana
- Have experience providing sports medicine services in an educational or sports context
- Demonstrate financial stability and the capacity to fulfill all contract obligations
- Carry all required insurance coverage
7. Insurance Requirements
The selected partner must carry and maintain the following insurance coverage throughout the duration of the contract. Certificates of insurance naming Belgrade Public Schools as an additional insured must be provided prior to the start of services.
Coverage Type
Minimum per Occurrence
Minimum Aggregate
Commercial General Liability
$1,000,000
$2,000,000
Professional Liability (Malpractice)
$1,000,000
$3,000,000
Workers’ Compensation
Statutory Limits
N/A
Employer’s Liability
$500,000
$500,000
Automobile Liability (if applicable)
$1,000,000
Combined Single Limit
Note: The above minimums are guidelines. Belgrade Public Schools reserves the right to require additional coverage based on the scope of services proposed. Please consult with your insurance broker to confirm adequate coverage for secondary school sports medicine work.
8. Proposal Requirements
- Executive summary
- Organization and staffing qualifications
- Partnership/Cost proposal
- Value-added services
- References
- Insurance certificates
9. Evaluation Criteria
Criterion
Weight
Cost
25%
Quality of Program
20%
Staffing
20%
Value-added Services
15%
Experience
10%
Completed RFP
5%
References
5%
Appendix A - Proposer Information
Organization Name:
Type of Organization:
Primary Address:
City, State, ZIP:
Phone:
Email:
Website:
Primary Contact Name:
Primary Contact Title:
Primary Contact Phone:
Primary Contact Email:
Years in Operation:
Tax ID / EIN:
By submitting this proposal, the undersigned authorized representative of the proposing organization certifies that:
- All information provided in this proposal is accurate, complete, and truthful.
- The proposing organization is legally authorized to provide the services described.
- The proposing organization has read and understands all sections of this RFP.
- The proposing organization will comply with all applicable federal, state, and local laws and regulations.
- The proposing organization is not currently debarred, suspended, or excluded from participation in federal programs.
- The proposing organization will maintain required insurance coverage for the duration of any resulting agreement.
- Any conflicts of interest have been disclosed in the proposal’s narrative.
Authorized Signature
Date
Printed Name
Title
Organization Name (printed)
Appendix B - Financial Proposal Form
Please complete the table below to describe your proposed financial arrangement. If your proposal is for a partnership model with no direct fee-for-service charge, please describe that model clearly including any expectations of the district.
Service / Coverage Area
Annual Cost
Notes / Conditions
Practice Coverage (per season or annual)
$
Home Game Coverage (per event or annual)
$
Tournament / Postseason Coverage
$
Concussion Baseline Testing
$
Per athlete or flat rate
Coach Education Programs
$
Parent Education Programs
$
Summer Camp Coverage
$
Supply / Equipment (ATC kit, etc.)
$
Other (describe):
$
TOTAL ANNUAL INVESTMENT
$
Partnership / In-Kind Proposal (if applicable)
If you are proposing a community partnership model in which some or all services are provided without direct charge to the district, please describe:
Description of services provided at no cost to the district:
Appendix C - Sample Contract Terms
Fingerprint Background Checks
- All personnel assigned to provide services on District property or who may have direct access to students must successfully complete state and federal fingerprint-based criminal background checks before beginning work.
- The Contractor shall certify compliance upon request.
- Any individual not meeting District standards shall be removed immediately.
- The Contractor is responsible for all associated costs unless otherwise agreed.
Insurance
- Commercial General Liability
- Professional Liability
- Workers' Compensation
- Automobile Liability when applicable
Confidentiality
- Comply with FERPA and HIPAA as applicable.
Term
- Initial three-year agreement with annual performance reviews and renewal options.
Appendix E - Vendor Response Checklist
- Cover Sheet (Appendix A)
- Executive Summary
- Qualifications
- Partnership/pricing proposal, including value-added services (Appendix B)
- References
- Insurance Certificates
- Authorized Signature (Appendix A)
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