Employee Resources

Semi-Monthly Payroll Transition

FAQ: Transition to Semi-Monthly Payroll

What is changing?
Starting July 10, 2024, we will be moving from a monthly payroll schedule to a semi-monthly payroll schedule. Pay periods will be 1st-15th and 16th-end of month, rather than 10th-9th.

What are the new pay dates?
Employees will be paid twice a month, on the 10th & 25th of the month and 24 total pay periods.

When will I receive my first paycheck under the pay schedule?

Classified Admin- first paycheck will be July 10, 2024
Certified Staff- first paycheck will be September 10, 2024 (pending MOU approval)
Classified staff (9-10 month)- first paycheck will be September 10, 2024 for any hours worked August 16- August 31, 2024.
Classified staff (12 month)- first paycheck will be July 10, 2024 for hours worked June 16- 30, 2024. In addition, this group will receive an extra check in June for hours worked June 10-15. Employees can expect this payment prior to June 30, 2024.
Certified Admin- first paycheck will be July 10.
Temporary Summer Employees- first check will be July 10, for hours worked June 16-30.
Substitute Teachers- first paycheck will be September 10, 2024 for days worked from August 16-31.
Other Substitute/Temporary Employees- beginning July 10, 2024 hourly employees, based on pay period schedules, will be paid on the 10th and 25th.

Why is this change happening?
This change will provide more frequent access to your earnings, increasing efficiencies, and help with recruitment and retention.

How will this affect my paycheck?
Each paycheck will be smaller than the current monthly paycheck but will be received more frequently. Your total annual salary remains unchanged. However, you can estimate your semi-monthly net pay. Here is a paycheck calculator for your reference.

What do I need to do?
If you have monthly bills that are paid automatically, you may need to adjust the payment dates. Payroll will handle the transition automatically.

Who can I contact with questions?
Please contact your assigned payroll clerk with any questions or concerns.

Last names beginning with A-J = Breighan Long- blong@bsd44.org or ext. 2123
Last names beginning with K-Z = Lori Postma - lpostma@bsd44.org or ext. 2016

Will there be a meeting to discuss this change?
Yes, join us on June 5, 2024 at 3:45pm for a district-wide zoom meeting where we will discuss this change and answer any questions.

What if the pay date falls on a weekend or holiday?
Employees will be paid on the Friday before the weekend or the day prior to the holiday. Example: Wednesday, December 25 is the holiday, therefore payday will be Tuesday, December 24.

How will this change affect teacher pay in June each year?
Rather than receiving 3 paychecks in June, teachers will receive 6.

Will supplemental pay dates be changing?
No, supplemental pay will still be processed on the 10th of each month.

When will coaches be paid on the new pay schedule?
Coaches will still be paid twice and the final payment will be made on the 10th following the end of their season.

How will this affect my deductions such as insurance, union dues, 403(b) contributions, etc.?
All deductions will remain the same, but will be paid in two installments, half on the 10th and half on the 25th.

How will this affect the taxes I pay each paycheck?
The IRS issues multiple tax tables and our system will now be using the semi-monthly tax table, rather than the monthly tax table, to calculate your taxes accordingly.

When will extra-duty stipends be paid?
Extra duty stipends will be paid on January 10th and May 10th of each year. For more information, please visit BSD HR Website.

Will the work week change?
No, the work week for hourly employees will remain Sunday-Saturday and overtime will be calculated for hours worked from Sunday-Saturday.

Here is the calendar with pay periods and pay dates.

Employee Portals

24-25 Employee Calendars

Flow Forms

Flow Forms is the Belgrade School District's electronic access to our online employee forms such as course approvals and intent to change lanes. If you have never used flow forms, please review the How-to-Guide and Add New User Form.

After you are a flow form user and have been approved by your building administrator, the following flow forms will then be accessible:

First Report of Injury

Workers’ compensation benefits are dependent, by state law, on timely reporting. Additionally, best outcomes for an injured employee are achieved when a worker compensation claim is initiated without delay. All employees shall promptly report any injury that occurs at work as early as possible and, if possible, submit the workers compensation accident form within the assigned shift but no later than 30 days after the injury. Occupational illnesses that develop over time should be reported at the time the worker suspects their symptoms may be work-related. The Workers Compensation accident from can be obtained from your Principal, Immediate Supervisor or the Payroll/Business Office or located on the District Human Resources Website, https://www.bsd44.org/hr/ Failure to report promptly negatively affects the District’s rate and workers compensation benefits may be denied.

First Report of Injury

Substitute Information

Copy Center Request

Got a print job? Big or small, the Copy Center has been your one-stop, go to shop for all your print job needs. Now you can submit your print job request even easier! Just fill out the form, upload your documents to be copied, and voila! The Copy Center will have the print job right away. Use this link to submit your print job!

Once it’s ready, you can have it delivered or pick it up. How much easier can it get? You will still be able to submit a print job the old fashion way with a hard copy if you choose to; but we think you’re going to love this new way so much that once you try it, you’ll never look back!

General questions can be emailed to copyorders@bsd44.org.

Report Child Abuse Info

A District employee who has reasonable cause to suspect that a student may be an abused or neglected child shall report such a case to the Montana Department of Public Health and Human Services and notify the Superintendent or principal that a report has been made. An employee does not discharge the obligation to personally report by notifying the Superintendent or principal.

Any District employee who fails to report a suspected case of abuse or neglect to the Department of Public Health and Human Services, or who prevents another person from doing so, may be civilly liable for damages proximately caused by such failure or prevention and is guilty of a misdemeanor. The employee will also be subject to disciplinary action up to and including termination.

Please refer to district policy 5232: Abused and Neglected Child Reporting

Form 5232-NF(1)

Title IX

Sexual Harassment of Employees

The District does not discriminate on the basis of sex in any education program or activity that it operates. The District is required by Title IX of the Education Amendments of 1972 and the regulations promulgated through the U.S. Department of Education not to discriminate in such a manner. Inquiries about the application of Title IX to the District may be referred to the District’s Title IX Coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both.

The Board designates the following individual to serve as the District’s Title IX Coordinator:

Title: Director of Human Resources

Office address: 312 N. Weaver St., Belgrade, MT. 59714

Email: treynolds@bsd44.org

Phone number: 406-924-2025

Please refer to board policy 5012: Sexual Harassment of Employees

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